HR & Billing Administrative Assistant (Onboarding)

Harmony Senior Services, LLC; Virginia Beach (VA); On-site; USD 19,000 - 23,000; Full time

Benefits offered by this job

401k

Benefits packages (full-time & part-t​

Career laddering

Great work-life balance

Flexible scheduling

Job summary

Harmony Senior Services, LLC in Virginia Beach is seeking an Administrative Assistant to provide essential support for HR, billing, and general office operations. The role focuses on onboarding coordination, maintaining accurate paperwork, data entry, and timely document processing.

Key responsibilities include onboarding new hires, managing personnel records, assisting with billing and payments, and serving as the on-site contact for the Revenue Services Specialist.

Qualifications

• Requires high school diploma or GED.
• At least 2+ years of administrative or office support experience.
• Proficiency with Microsoft Outlook, Word, and Excel; ability to learn HR, accounting, and document management systems.
• Ability to handle sensitive information with discretion and maintain confidentiality.

Responsibilities

• Provide onboarding coordination and HR paperwork management.
• Support accounting and billing processes, including scanning and organizing financial documents.
• Maintain filing systems and support general office administration tasks.
• Coordinate scheduling, correspondence, and document routing for the community.
• Protect confidentiality and ensure secure handling of resident, applicant, and financial information.

Skills

Organizational skills

Attention to detail

Data entry

Communication skills

Education

High school diploma or GED

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

Harmony Senior Services, LLC in Virginia Beach is seeking an Administrative Assistant to provide essential support for HR, billing, and general office operations. The role focuses on onboarding coordination, maintaining accurate paperwork, data entry, and timely document processing.

Key responsibilities include onboarding new hires, managing personnel records, assisting with billing and payments, and serving as the on-site contact for the Revenue Services Specialist.