HR & Administrative Assistant | In-Office, Des Moines

Kkr; Honolulu (HI); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Educational assistance

Virtual physical therapy

Fitness reimbursement

Second opinion program

Pet insurance

Parental leave & fertility benefits

Adoption assistance

Job summary

Global Atlantic is seeking an organized administrative assistant to support executives and teams in an in‑office, Des Moines-based role. The position involves handling calendars, travel, expense reports, invoicing, and a variety of clerical tasks.

You will manage meetings, prepare documents, assist with events, and coordinate with internal and external stakeholders. The role requires at least 2 years of experience, confidentiality, and strong MS Office/Zoom skills.

Qualifications

• Minimum of 2 years of relevant experience.
• Strong confidentiality skills.
• Proficient with Zoom and MS Office Suite (Outlook, Excel, PowerPoint, Word).
• Excellent communication and interpersonal skills.
• Ability to multi‑task and handle multiple responsibilities.
• Motivated to work in a team‑oriented, fast‑paced environment.
• Team‑player with positive attitude.
• Self‑motivated and highly organized with prioritization, clear communication and sense of urgency.
• Strong learning attitude and work ethic.

Responsibilities

• Organize meetings, travel plans, expense reports, and assist with various administrative duties.
• Manage calendars, schedule meetings, and prioritize tasks to keep calendars up to date.
• Book and track travel arrangements per leaders' needs and preferences.
• Process invoices for payment and resolve payment issues.
• Answer multi‑line phone and shared email boxes, ensuring messages reach supported teams.
• Prepare correspondence, presentations, agendas, meeting notes and reports; assist with document editing and formatting.
• Pre‑register guests, book conference rooms, and arrange catering and AV requirements for major meetings.
• Correspond with leaders and their teams internally and with external stakeholders.
• Open, organize, distribute incoming mail and coordinate outgoing mail.
• Support event planning for department events including Town Halls, offsites, and other events; secure venues, coordinate with Meetings & Events, schedule vendors, assist with room setup, coordinate with IT for AV support.
• Assist with special projects and additional functions as requested.

Skills

Strong communication skills

Confidentiality

Multitasking

Team collaboration

Organizational skills

Prioritization

Attention to detail

Tools

Zoom

MS Office Suite

Job description

Global Atlantic is seeking an organized administrative assistant to support executives and teams in an in‑office, Des Moines-based role. The position involves handling calendars, travel, expense reports, invoicing, and a variety of clerical tasks.

You will manage meetings, prepare documents, assist with events, and coordinate with internal and external stakeholders. The role requires at least 2 years of experience, confidentiality, and strong MS Office/Zoom skills.