Administrative Assistant — Organized Support & Scheduling

Vibrant-LLC; North Liberty (IA); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

PTO & holidays

Daily pay

Wellness benefit

401K match

Casual office vibe

Growth opportunities

Job summary

Vibrant-LLC in Iowa seeks a reliable Administrative Assistant to provide administrative and clerical support to our team. The ideal candidate will be organized, detail-oriented, and able to handle multiple tasks efficiently in a professional environment.

You will manage calendars, answer calls and emails, and prepare documents, records, and reports while maintaining confidentiality. The role offers standard office hours, PTO, and a supportive, growth-oriented workplace culture.

Qualifications

• High school diploma or equivalent; additional education is a plus.
• Previous administrative or office experience preferred.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office, Adobe, or similar software.
• Excellent organizational and multitasking skills.
• Strong attention to detail and accuracy.
• Ability to work independently and as part of a team.
• Professional, dependable, and positive attitude.

Responsibilities

• Answer and direct phone calls, emails, and other correspondence.
• Update client and caregiver schedules, meetings, and maintain calendars.
• Prepare, organize, and maintain documents, records, and reports.
• Enter and update information in databases and computer systems.
• Assist with filing, copying, scanning, and general office organization.
• Coordinate meetings, prepare agendas, and take meeting notes when needed.
• Assist with data entry, printing, mailing and other administrative tasks.
• Greet visitors and provide professional customer service.
• Support managers, office staff and field staff with day-to-day administrative needs.
• Maintain confidentiality of company and employee information.
• Perform other administrative duties as assigned.

Skills

Communication skills

Time management

Organizational skills

Multitasking

Teamwork

Education

High school diploma or equivalent

Tools

Microsoft Office

Adobe

Job description

Vibrant-LLC in Iowa seeks a reliable Administrative Assistant to provide administrative and clerical support to our team. The ideal candidate will be organized, detail-oriented, and able to handle multiple tasks efficiently in a professional environment.

You will manage calendars, answer calls and emails, and prepare documents, records, and reports while maintaining confidentiality. The role offers standard office hours, PTO, and a supportive, growth-oriented workplace culture.