HR & Admin Operations Specialist

Sea Bags; Portland (ME); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Flexible spending accounts (Health and

Life insurance, short-term & long-term

401(k) plan

Paid vacation, holidays, sick days, &{

Employee referral bonus

Employee assistance program

Employee merchandise discount

Job summary

Sea Bags in Portland, ME is seeking an organized HR Assistant to support people, processes, and workplace operations. The role offers hands-on experience across HR, the executive office, and day-to-day administrative needs within a growing company.

You will work closely with HR leadership and the CEO, assisting with onboarding, records, benefits, and routine HR tasks while interacting with employees and partners across multiple locations.

Qualifications

• Someone who is organized, dependable, and takes pride in following through.
• A helpful, approachable, and service-oriented teammate who enjoys being useful.
• Strong attention to detail and the ability to manage multiple priorities.
• Good written and verbal communication skills.
• Comfort handling confidential employee and business information with discretion.
• Good judgment and the ability to recognize when a question or situation should be escalated.
• Someone who notices what needs attention and takes initiative to help move it forward.
• Comfort using technology and learning new systems.

Responsibilities

• Help create a smooth experience for new employees by supporting onboarding, paperwork, and first-day coordination.
• Keep employee information, HR records, and systems accurate and up to date.
• Support recruiting activities, including job postings, candidate communication, and interview coordination.
• Assist with employee changes, departures, benefits administration, and other routine HR processes.
• Prepare HR documents, communications, reports, and other materials.
• Help maintain HR files, trackers, calendars, and other resources that keep processes organized.
• Respond to routine employee questions and help connect employees with the right resources.
• Handle confidential employee information with care and discretion.
• Provide day-to-day administrative support to the CEO.
• Help coordinate calendars, meetings, travel, reservations, and related logistics.
• Organize meeting materials, documents, correspondence, and follow-up items.
• Track requests, deadlines, and action items to help keep priorities moving forward.
• Support leadership meetings, company initiatives, and other administrative projects.
• Coordinate incoming and outgoing mail, shipments, deliveries, and routine office services.
• Monitor office supplies and help keep shared spaces organized and functional.
• Coordinate routine building and workplace needs with landlords, vendors, maintenance providers, and other partners.
• Submit service requests and follow up on outstanding issues through resolution or appropriate escalation.
• Support company meetings, employee events, visitors, and other activities that bring our workplace to life.
• Pitch in across administrative needs as priorities change and help keep things running smoothly.

Job description

Sea Bags in Portland, ME is seeking an organized HR Assistant to support people, processes, and workplace operations. The role offers hands-on experience across HR, the executive office, and day-to-day administrative needs within a growing company.

You will work closely with HR leadership and the CEO, assisting with onboarding, records, benefits, and routine HR tasks while interacting with employees and partners across multiple locations.