Temporary Human Resources Assistant

ProSearch; Portland (ME); On-site; USD 34,440 - 41,328; Part time

Job summary

ProSearch is seeking a Temporary HR Assistant in Portland, ME, for a 6-month assignment. Ideal candidates are detail-oriented, have strong organizational skills, and are comfortable supporting HR processes. Responsibilities include scheduling interviews, coordinating recruitment events, and maintaining HR files. The role offers $25-30 per hour based on experience. This position is perfect for those looking to thrive in a fast-paced environment with a supportive team culture.

Qualifications

• Ability to manage multiple priorities in a busy, team-oriented environment.
• Collaborative, team-focused approach in a professional services organization.
• Previous administrative or HR experience is a plus, but not required.

Responsibilities

• Provide scheduling support for HR and recruiting activities.
• Coordinate logistics for recruitment events.
• Maintain organized and accurate HR files.
• Assist with posting open positions.

Skills

Strong organizational skills

Excellent attention to detail

Professional communication skills

Ability to manage multiple priorities

Customer-service mindset

Job description

Overview

Temporary HR Assistant (6-Month Assignment) — Location: Portland, ME; Schedule: Daytime hours (Monday–Friday, 8-5).

We are seeking a detail-oriented and collaborative HR Assistant to join our team for a temporary 6-month assignment. This role is ideal for someone who thrives in a fast-paced, professional services environment and enjoys supporting both people and processes. Over the next several months, our client anticipates a high volume of recruiting and onboarding activity. This position will play a key role in keeping operations organized and running smoothly while contributing to a positive candidate and employee experience.

Key Responsibilities

• Provide scheduling support for a variety of HR and recruiting activities, including interviews
• Coordinate logistics for recruitment events, including ordering food and supplies
• Assist with event setup and breakdown
• Prepare and print recruitment and onboarding materials
• Maintain organized and accurate HR files
• Assist with posting open positions on job boards and internal systems
• Conduct basic phone screens for candidates, as needed
• Provide general administrative support to the HR team

What We’re Looking For

• Strong organizational skills with excellent attention to detail
• Ability to manage multiple priorities in a busy, team-oriented environment
• Professional communication skills and a customer-service mindset
• Comfort with scheduling and coordinating across multiple stakeholders
• Willingness to “stretch” and support recruiting efforts as needed
• Previous administrative or HR experience is a plus, but not required
• Collaborative, team-focused professional services organization
• Fast-paced atmosphere with a high level of activity over the coming months
• Supportive team that values flexibility, reliability, and a positive attitude

Position starts in April and will last roughly 6 months. $25-30/hr, depending on both administrative and HR support experience.