HR Admin I: Onboarding, Records & Compliance

Toshiba America Business Solutions, Inc.; Lake Forest (CA); On-site; USD 43,000 - 49,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

401(k) with match

Life insurance

Employee discounts

Paid holidays and vacation

Job summary

Toshiba America Business Solutions, a global technology company, seeks an HR Admin I for our Lake Forest, CA headquarters. The role provides support to HR, including creating and maintaining employee records and administrative tasks across recruitment, benefits, and compensation.

Responsibilities include onboarding via Ultimate Software, I-9 processing, Docuware records, data entry, report generation, and periodic audits.

Qualifications

• High School Diploma or GED required.
• Minimum 6 months of administrative experience with data entry, filing, reporting and general admin support.
• Experience with onboarding and I-9 verification is a plus.

Responsibilities

• Launch onboarding documents through Ultimate Software for new hires nationwide.
• Coordinate and conduct new hire orientation and I-9 verification.
• Create and maintain digital employee records in Docuware.
• Handle confidential information and perform data entry routinely.
• Generate routine reports and maintain spreadsheets as needed.
• Perform weekly compliance tracking for mandatory training.
• Manage purchase orders via Oracle EBS and reconcile invoices.
• Provide general HR administrative support and assist with projects.

Skills

Data entry

Filing

Report generation

Administrative support

Onboarding

I-9 verification

Docuware

Oracle EBS

QuickBooks or payroll basics

Education

High School Diploma or GED

Tools

Ultimate Software

Docuware

Oracle EBS

Job description

Toshiba America Business Solutions, a global technology company, seeks an HR Admin I for our Lake Forest, CA headquarters. The role provides support to HR, including creating and maintaining employee records and administrative tasks across recruitment, benefits, and compensation.

Responsibilities include onboarding via Ultimate Software, I-9 processing, Docuware records, data entry, report generation, and periodic audits.