HR Operations Administrator (Onsite, Irvine)

TCL North America; Irvine (CA); On-site; USD 33,000 - 37,000; Full time

Benefits offered by this job

Vacation days

Health & Wellness Days

Paid Holidays

Medical Insurance

Dental Insurance

Vision Insurance

401(k) Matching

Job summary

TCL North America is seeking a highly organized HR Administrator to support day-to-day HR operations in Irvine, CA. Responsibilities include onboarding, employee records, HRIS administration, payroll and benefits coordination, and compliance documentation.

The role collaborates with HR and cross‑functional partners to ensure confidential, timely HR processes and provides general office support, employee events, and effective employee communications in a fast-paced corporate setting.

Qualifications

• Bachelor’s degree in Human Resources, Business Administration, Psychology, Communications, or a related field preferred.
• 2+ years of experience in HR administration, HR coordination, payroll support, benefits administration, recruiting coordination, office administration, or a related administrative role.
• Strong organizational skills with excellent attention to detail and follow‑through.
• Strong written and verbal communication skills with a professional and service‑oriented approach.
• Proficiency with Microsoft Office, including Outlook, Excel, Word, and PowerPoint.
• Experience working with HRIS, ATS, payroll, benefits, or other employee record systems preferred.
• Ability to manage multiple priorities, meet deadlines, and maintain accuracy in a fast‑paced environment.
• Ability to handle sensitive and confidential information with discretion and professionalism.
• Strong interpersonal skills and the ability to work effectively with employees, candidates, managers, vendors, and cross‑functional partners at all levels of the organization.
• Demonstrated ability to take initiative, identify what needs to be done, and follow tasks through to completion.
• Flexible and willing to support a broad range of HR and administrative responsibilities.

Responsibilities

• Provide day‑to‑day administrative support to the HR team across onboarding, employee records, payroll, benefits, compliance, employee engagement, and general HR operations.
• Maintain accurate and up‑to‑date employee information in the HRIS and other HR systems.
• Maintain organized personnel files, employee documentation, forms, trackers, reports, and HR records in accordance with company policies and applicable requirements.
• Support employee lifecycle activities, including new hires, transfers, promotions, status changes, leaves, terminations, and offboarding.
• Prepare and process routine HR documentation, employee forms, policy acknowledgments, and other required paperwork.
• Assist with HR reporting, audits, compliance activities, and recurring HR processes.
• Respond to routine employee questions and requests, providing information when appropriate and escalating matters to the appropriate HR team member when needed.
• Support HR projects, process improvements, and other administrative initiatives as assigned.
• Maintain a high level of confidentiality and discretion when handling employee information.
• Coordinate administrative aspects of new hire onboarding, including paperwork, HRIS setup, communications, orientation materials, and first‑day logistics.
• Partner with IT, Facilities, Payroll, Benefits, hiring managers, and other departments to ensure new hires have the information, access, equipment, and resources needed to get started successfully.
• Assist with background checks, I‑9 documentation, new hire forms, policy acknowledgments, and other onboarding requirements.
• Support employee status changes and ensure appropriate HR, payroll, benefits, and internal records are updated.
• Coordinate administrative aspects of employee offboarding, including documentation, system updates, exit process logistics, and follow‑up.
• Maintain organized and accurate records throughout the employee lifecycle.
• Provide general office and administrative support, including greeting visitors, guest check‑in, answering calls, mail distribution, office supplies, and shared workspace organization.
• Coordinate meeting rooms, conference room setup, office lunches, HR meetings, employee meetings, and internal events as needed.
• Support workplace readiness, office safety procedures, facilities requests, maintenance coordination, and vendor visits.
• Assist with employee events, meetings, training sessions, and other company activities.
• Provide additional administrative support to the HR team and office as needed.
• Support employee engagement initiatives, recognition programs, HR events, training activities, and employee experience programs.
• Assist with drafting, formatting, and distributing HR communications, reminders, announcements, and employee resources.
• Help ensure HR communications and employee‑facing materials are clear, professional, timely, and consistent.
• Provide a friendly, approachable, and professional HR presence for employees and visitors.
• Handle employee information and interactions with appropriate discretion, professionalism, and judgment.

Skills

Microsoft Office

HRIS

ATS

Payroll coordination

Benefits administration

Onboarding coordination

Education

Bachelor’s degree in HR/Business/psychology/communications

Tools

Workday

UKG

ADP

Paycom

BambooHR

Job description

TCL North America is seeking a highly organized HR Administrator to support day-to-day HR operations in Irvine, CA. Responsibilities include onboarding, employee records, HRIS administration, payroll and benefits coordination, and compliance documentation.

The role collaborates with HR and cross‑functional partners to ensure confidential, timely HR processes and provides general office support, employee events, and effective employee communications in a fast-paced corporate setting.