Human Resources Admin I (Monday thru Friday 8:00 am to 5:00 pm)

Toshiba America Business Solutions, Inc.; Lake Forest (CA); On-site; USD 43,000 - 49,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

401(k) with match

Life insurance

Employee discounts

Paid holidays and vacation

Job summary

Toshiba America Business Solutions, a global technology company, seeks an HR Admin I for our Lake Forest, CA headquarters. The role provides support to HR, including creating and maintaining employee records and administrative tasks across recruitment, benefits, and compensation.

Responsibilities include onboarding via Ultimate Software, I-9 processing, Docuware records, data entry, report generation, and periodic audits.

Qualifications

• High School Diploma or GED required.
• Minimum 6 months of administrative experience with data entry, filing, reporting and general admin support.
• Experience with onboarding and I-9 verification is a plus.

Responsibilities

• Launch onboarding documents through Ultimate Software for new hires nationwide.
• Coordinate and conduct new hire orientation and I-9 verification.
• Create and maintain digital employee records in Docuware.
• Handle confidential information and perform data entry routinely.
• Generate routine reports and maintain spreadsheets as needed.
• Perform weekly compliance tracking for mandatory training.
• Manage purchase orders via Oracle EBS and reconcile invoices.
• Provide general HR administrative support and assist with projects.

Skills

Data entry

Filing

Report generation

Administrative support

Onboarding

I-9 verification

Docuware

Oracle EBS

QuickBooks or payroll basics

Education

High School Diploma or GED

Tools

Ultimate Software

Docuware

Oracle EBS

Job description

Join Toshiba America Business Solutions as a Human Resources Admin I (working Monday thru Friday 8:00 am to 5:00 pm) in our Lake Forest, CA headquarters.

Summary:

Provide support to the Human Resources Department, which includes creating and maintaining employee records and administrative support for: recruitment/staffing, employee relations, benefits administration and/or compensation administration.

What You'll Do

• Launch onboarding documents through Ultimate Software to new hires nationwide.
• Coordinate and conduct new hire orientation and the I-9 verification process.
• Create, file and maintain digital employee records in Docuware.
• Handle confidential and sensitive information and routinely performs data entry.
• Compile routine reports and maintain spreadsheets as needed.
• Perform weekly compliance tracking for mandatory new hire training.
• Conduct misc. audits regarding employee data.
• Create routine correspondence and distribute documents as needed.
• Generate purchase orders through Oracle EBS and reconcile monthly invoices for HR and Benefit vendors.
• Manage initial & annual Department of Transportation (DOT) certifications for Delivery Drivers.
• Greet employees and handle routine HR inquiries.
• Connect employees with HR subject matter expert as needed.
• Process and distribute all departmental mail.
• Verification of employment letters for current and past employees.
• Order office supplies.
• May assist with HR projects, in support of Recruitment and Benefits department.
• Provides general administration support to the HR department as required including filing, customer service, answering phones, scanning, photocopying and emails.
• Perform other related duties as assigned.

What You'll Bring

• Candidates with no HR experience are encouraged to apply.
• High School Diploma or GED.
• Minimum of 6 months of experience in an administrative role with responsibilities in the area of data entry, filing, report generation, and miscellaneous administrative support.

Earn Well

• Hourly Rate: $20.63 to $23.00
• The pay range for the position (paid biweekly) is $20.65 / per hour to $23.00 / per hour depending on experience.

Benefits

• Medical, dental, and vision coverage.
• 401(k) plan with match and company provided life insurance.
• Employee Assistance Programs, pre-tax spending accounts, pet insurance, and employee discounts.
• Generous paid holidays, vacation & sick/personal business/volunteer days.
• Opportunities for career growth within a global technology organization.

About Us

Toshiba America Business Solutions is a leader in digital technology, delivering innovative print, document management, and workflow solutions that help organizations across a wide range of industries.

At Toshiba, you'll have opportunities to expand your expertise, gain exposure to multiple areas of the business, and build a rewarding career with a trusted global organization.

Toshiba America Business Solutions is an equal opportunity/affirmative action employer that evaluates qualified applicants without regard to age, ancestry, color, religious creed, disability, marital status, medical condition, genetic information, military or veteran status, national origin, race, sex, gender, gender identity, gender expression and sexual orientation or any other protected factor.

We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. Individuals who need a reasonable accommodation because of a disability for any part of the employment process should email [e-mail] to request an accommodation.