Human Resources Admin I (Monday thru Friday 8:00 am to 5:00 pm)

Toshiba America Business Solutions, Inc.; Lake Forest (CA); On-site; USD 28,000 - 32,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

401(k) plan with match

Employee discounts

Job summary

Toshiba America Business Solutions is seeking a Human Resources Admin I to support HR operations in Lake Forest, CA. The role handles onboarding, new hire orientation, I-9 verification, and maintains electronic records across systems.

You will also process HR data, generate reports, and assist with DOT certifications and vendor invoices. The position typically runs Monday through Friday with an hourly pay rate and benefits package including medical, dental, vision, and retirement plans.

Qualifications

• High School Diploma or GED.
• Minimum of 6 months of experience in an administrative role with responsibilities in data entry, filing, report generation, and miscellaneous administrative support.

Responsibilities

• Launch onboarding documents through Ultimate Software to new hires nationwide.
• Coordinate and conduct new hire orientation and the I-9 verification process.
• Create, file and maintain digital employee records in Docuware.
• Handle confidential information and routinely perform data entry.
• Compile routine reports and maintain spreadsheets as needed.
• Perform weekly compliance tracking for mandatory new hire training.
• Conduct misc. audits regarding employee data.
• Create routine correspondence and distribute documents as needed.
• Generate purchase orders through Oracle EBS and reconcile monthly invoices for HR and Benefit vendors.
• Manage initial & annual Department of Transportation (DOT) certifications for Delivery Drivers.
• Greet employees and handle routine HR inquiries.
• Connect employees with HR subject matter expert as needed.
• Process and distribute all departmental mail.
• Verification of employment letters for current and past employees.
• Order office supplies.
• May assist with HR projects, in support of Recruitment and Benefits department.
• Provides general administration support to the HR department as required including filing, customer service, answering phones, scanning, photocopying and emails.
• Perform other related duties as assigned.

Skills

Data entry

Report generation

Administrative support

Customer service

Confidentiality

Education

High School Diploma or GED

Tools

Ultimate Software

Docuware

Oracle EBS

Job description

Human Resources Admin I (Monday thru Friday 8:00 am to 5:00 pm)

Provide support to the Human Resources Department, which includes creating and maintaining employee records and administrative support for: recruitment/staffing, employee relations, benefits administration and/or compensation administration.

What You'll Do

• Launch onboarding documents through Ultimate Software to new hires nationwide.
• Coordinate and conduct new hire orientation and the I-9 verification process.
• Create, file and maintain digital employee records in Docuware.
• Handle confidential and sensitive information and routinely performs data entry.
• Compile routine reports and maintain spreadsheets as needed.
• Perform weekly compliance tracking for mandatory new hire training.
• Conduct misc. audits regarding employee data.
• Create routine correspondence and distribute documents as needed.
• Generate purchase orders through Oracle EBS and reconcile monthly invoices for HR and Benefit vendors.
• Manage initial & annual Department of Transportation (DOT) certifications for Delivery Drivers.
• Greet employees and handle routine HR inquiries.
• Connect employees with HR subject matter expert as needed.
• Process and distribute all departmental mail.
• Verification of employment letters for current and past employees.
• Order office supplies.
• May assist with HR projects, in support of Recruitment and Benefits department.
• Provides general administration support to the HR department as required including filing, customer service, answering phones, scanning, photocopying and emails.
• Perform other related duties as assigned.

What You'll Bring

Candidates with no HR experience are encouraged to apply.

• High School Diploma or GED.
• Minimum of 6 months of experience in an administrative role with responsibilities in the area of data entry, filing, report generation, and miscellaneous administrative support.

Earn Well

• Hourly Rate: $20.63 to $23.00
• The pay range for the position (paid biweekly) is $20.65 / per hour to $23.00 / per hour depending on experience.
• Medical, dental, and vision coverage.
• 401(k) plan with match and company provided life insurance.
• Employee Assistance Programs, pre-tax spending accounts, pet insurance, and employee discounts.
• Generous paid holidays, vacation & sick/personal business/volunteer days.
• Opportunities for career growth within a global technology organization.

About Us

Toshiba America Business Solutions is a leader in digital technology, delivering innovative print, document management, and workflow solutions that help organizations across a wide range of industries.

At Toshiba,you’llhave opportunities to expand yourexpertise, gain exposure to multiple areas of the business, and build a rewarding career with a trusted global organization.

Toshiba America Business Solutions is an equal opportunity/affirmative action employer that evaluates qualified applicants without regard to age, ancestry, color, religious creed, disability, marital status, medical condition, genetic information, military or veteran status, national origin, race, sex, gender, gender identity, gender expression and sexual orientation or any other protected factor.

We also consider qualified applicantsregardless of criminal histories, consistent with legal requirements. Individuals who needa reasonableaccommodation because of a disability for any part of the employment process should email [e-mail] to requestan accommodation.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.