HR Admin I: Entry-Level HR & Records Specialist

Toshiba Business; Lake Forest (CA); Presencial; USD 28.000 - 32.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Medical, dental, and vision coverage

401(k) plan with match

Employee discounts

Descripción de la vacante

Toshiba America Business Solutions is seeking a Human Resources Admin I to support HR operations in Lake Forest, CA. The role handles onboarding, new hire orientation, I-9 verification, and maintains electronic records across systems.

You will also process HR data, generate reports, and assist with DOT certifications and vendor invoices. The position typically runs Monday through Friday with an hourly pay rate and benefits package including medical, dental, vision, and retirement plans.

Formación

• High School Diploma or GED.
• Minimum of 6 months of experience in an administrative role with responsibilities in data entry, filing, report generation, and miscellaneous administrative support.

Responsabilidades

• Launch onboarding documents through Ultimate Software to new hires nationwide.
• Coordinate and conduct new hire orientation and the I-9 verification process.
• Create, file and maintain digital employee records in Docuware.
• Handle confidential information and routinely perform data entry.
• Compile routine reports and maintain spreadsheets as needed.
• Perform weekly compliance tracking for mandatory new hire training.
• Conduct misc. audits regarding employee data.
• Create routine correspondence and distribute documents as needed.
• Generate purchase orders through Oracle EBS and reconcile monthly invoices for HR and Benefit vendors.
• Manage initial & annual Department of Transportation (DOT) certifications for Delivery Drivers.
• Greet employees and handle routine HR inquiries.
• Connect employees with HR subject matter expert as needed.
• Process and distribute all departmental mail.
• Verification of employment letters for current and past employees.
• Order office supplies.
• May assist with HR projects, in support of Recruitment and Benefits department.
• Provides general administration support to the HR department as required including filing, customer service, answering phones, scanning, photocopying and emails.
• Perform other related duties as assigned.

Conocimientos

Data entry

Report generation

Administrative support

Customer service

Confidentiality

Educación

High School Diploma or GED

Herramientas

Ultimate Software

Docuware

Oracle EBS

Descripción del empleo

Toshiba America Business Solutions is seeking a Human Resources Admin I to support HR operations in Lake Forest, CA. The role handles onboarding, new hire orientation, I-9 verification, and maintains electronic records across systems.

You will also process HR data, generate reports, and assist with DOT certifications and vendor invoices. The position typically runs Monday through Friday with an hourly pay rate and benefits package including medical, dental, vision, and retirement plans.