Human Resources Admin I (Monday thru Friday 8:00 am to 5:00 pm)

Toshiba America Business Solutions; Lake Forest (IL); On-site; USD 28,000 - 32,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

401(k) plan with match

Life insurance

Employee Assistance Programs

Paid holidays, vacation & sick/pers/on

Job summary

Toshiba America Business Solutions in Lake Forest, IL is seeking a Human Resources Admin I to support the HR department with employee records and administrative tasks.

Responsibilities include onboarding, orientation, I-9 processing, maintaining records in Docuware, data entry, and routine reporting, with opportunities for growth within a global technology company.

Excellent benefits, competitive hourly rate, and a team-oriented environment are offered.

Qualifications

• Minimum of 6 months of experience in an administrative role with data entry, filing and report generation.
• Experience supporting HR functions, recruitment or benefits is a plus.
• Ability to handle confidential information and perform data entry accurately.

Responsibilities

• Launch onboarding documents through Ultimate Software for new hires nationwide.
• Coordinate and conduct new hire orientation and I-9 verification.
• Create and maintain digital employee records in Docuware.
• Process and distribute HR correspondence and mail.
• Prepare routine reports and maintain spreadsheets.
• Generate purchase orders via Oracle EBS and reconcile HR invoices.

Skills

Data entry

Filing

Report generation

Administrative support

Customer service

Education

High School Diploma or GED

Tools

Ultimate Software

Docuware

Oracle EBS

Microsoft Office

Job description

Human Resources Admin I (Monday thru Friday 8:00 am to 5:00 pm)

Provide support to the Human Resources Department, which includes creating and maintaining employee records and administrative support for: recruitment/staffing, employee relations, benefits administration and/or compensation administration.

What You\'ll Do

• Launch onboarding documents through Ultimate Software to new hires nationwide.


• Coordinate and conduct new hire orientation and the I-9 verification process.


• Create, file and maintain digital employee records in Docuware.


• Handle confidential and sensitive information and routinely performs data entry.


• Compile routine reports and maintain spreadsheets as needed.


• Perform weekly compliance tracking for mandatory new hire training.


• Conduct misc. audits regarding employee data.


• Create routine correspondence and distribute documents as needed.


• Generate purchase orders through Oracle EBS and reconcile monthly invoices for HR and Benefit vendors.


• Manage initial & annual Department of Transportation (DOT) certifications for Delivery Drivers.


• Greet employees and handle routine HR inquiries.


• Connect employees with HR subject matter expert as needed.


• Process and distribute all departmental mail.


• Verification of employment letters for current and past employees.


• Order office supplies.


• May assist with HR projects, in support of Recruitment and Benefits department.


• Provides general administration support to the HR department as required including filing, customer service, answering phones, scanning, photocopying and emails.


• Perform other related duties as assigned.

What You\'ll Bring

Candidates with no HR experience are encouraged to apply.

• High School Diploma or GED.


• Minimum of 6 months of experience in an administrative role with responsibilities in the area of data entry, filing, report generation, and miscellaneous administrative support.

Earn Well

• Hourly Rate: $20.63 to $23.00


• The pay range for the position (paid biweekly) is $20.65 / per hour to $23.00 / per hour depending on experience.


• Medical, dental, and vision coverage.


• 401(k) plan with match and company provided life insurance.


• Employee Assistance Programs, pre-tax spending accounts, pet insurance, and employee discounts.


• Generous paid holidays, vacation & sick/personal business/volunteer days.


• Opportunities for career growth within a global technology organization.

About Us

Toshiba America Business Solutions is a leader in digital technology, delivering innovative print, document management, and workflow solutions that help organizations across a wide range of industries.

At Toshiba,you\'llhave opportunities to expand yourexpertise, gain exposure to multiple areas of the business, and build a rewarding career with a trusted global organization.

Toshiba America Business Solutions is an equal opportunity/affirmative action employer that evaluates qualified applicants without regard to age, ancestry, color, religious creed, disability, marital status, medical condition, genetic information, military or veteran status, national origin, race, sex, gender, gender identity, gender expression and sexual orientation or any other protected factor.

We also consider qualified applicantsregardless of criminal histories, consistent with legal requirements. Individuals who needa reasonableaccommodation because of a disability for any part of the employment process should email [e-mail] to requestan accommodation.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.