HR Records & Onboarding Specialist

Tsbvi; Austin (TX); On-site; USD 48,000 - 64,000; Full time

Job summary

TSBVI is seeking a Records Specialist within the Human Resources department to manage employee records, collect forms, and maintain files, ensuring compliance with state policies.

The role supports applicants, answers inquiries, updates HR forms, and assists with orientation, payroll data, and CAPPS/PeopleSoft data entry, while maintaining confidentiality and accuracy in records handling.

Qualifications

• Graduation from an accredited four-year college or university with major course work in human resources management, business or public administration, organizational development, or a related field.
• Or four years full-time experience in Human Resources.
• General knowledge of Human Resources practices and policies.
• Excellent organizational skills and ability to maintain effective working relationships with applicants and employees.
• Excellent written and oral communication skills.
• Ability to maintain confidential and sensitive information.
• Proficient in MS Office and database applications.
• Experience with the Centralized Accounting and Payroll/Personnel System (CAPPS)/PeopleSoft.

Responsibilities

• Answers incoming calls and greets/assists all internal and external customers in a professional and courteous manner.
• Provides information to applicants about employment opportunities and the application and selection process.
• Creates and maintains all personnel files; including current, new hire, substitute and terminated employee files.
• Distributes and collects incoming and outgoing mail and faxes on a daily basis.
• Maintains and updates various HR forms; including information for New Employee Orientation (NEO), benefit guides and termination packets.
• Assists employees with completing appropriate forms; including new hire information and termination packets.
• Serve as back up for new hire and employee information into the CAPPS
• Serve as back up for Time and Leave by assisting employees, time administrators and managers in the application of state and federal laws and rules related to time and leave and the use of CAPPS for timekeeping purposes.
• Collects payroll/personnel information on interagency transfers and/or prior state service.
• Enters PAFs into SMART (internal HR database) and forwards emails to appropriate staff.
• Facilitate New Employee Orientation.
• Orders printer/copier supplies and purchases office supplies.
• Responds to written and verbal requests for verification of employment on current and former employees.
• Act as backup for processes Summer School PAFs.
• Attend work regularly per TSBVI leave policy and procedures.
• Comply with all agency policies, procedures, and handbooks.
• Perform related duties as assigned.

Skills

Excellent organizational skills

Excellent written and verbal/ oral (..

Education

Bachelor’s degree in HR management / business / public administration

Four years full-time experience in Human Resources

Tools

MS Office

CAPPS/PeopleSoft

Job description

TSBVI is seeking a Records Specialist within the Human Resources department to manage employee records, collect forms, and maintain files, ensuring compliance with state policies.

The role supports applicants, answers inquiries, updates HR forms, and assists with orientation, payroll data, and CAPPS/PeopleSoft data entry, while maintaining confidentiality and accuracy in records handling.