HR & Admin Coordinator: Onsite Exec Support & Onboarding

John P. O'Sullivan Distributing; Holly (MI); On-site; USD 25,000 - 32,000; Full time

Benefits offered by this job

401(k)

401(k) matching

Dental insurance

Health insurance

Health Savings Account

Life insurance

Paid time off

Vision insurance

Job summary

John P. O'Sullivan Distributing in Holly, MI is seeking a Human Resources & Administrative Coordinator to support HR administration, onboarding coordination, and day-to-day executive assistance. This onsite role partners with management to handle scheduling, travel, and special projects.

You will manage confidential HR records, benefits, leave administration, payroll support, and company communications, using Paylocity and Microsoft Office to keep operations running smoothly.

Qualifications

• Degree in business administration, human resources, or related field, or equivalent experience.
• Minimum of 3 years of relevant administrative experience, preferably with HR/payroll.
• Strong proficiency in Microsoft Office tools, especially Outlook, Excel, and Word.
• Excellent organizational and communication skills; ability to multi-task.

Responsibilities

• Coordinate employee onboarding, including background checks and new hire processing.
• Maintain confidential employee records and process changes in Paylocity.
• Assist with payroll administration and timecard discrepancies.
• Coordinate benefits administration and annual open enrollment.
• Support leave administration and workers’ compensation claims.
• Manage executive calendar, scheduling, travel arrangements, and meetings.
• Prepare reports, spreadsheets, and presentations; support HR and company initiatives.

Skills

MS Office proficiency

Organizational skills

Communication skills

Time management

Discretion with confidential info

Problem-solving

Education

Associate or Bachelor in business/HR

Tools

Paylocity

Microsoft Outlook

Microsoft Excel

Microsoft Word

Job description

John P. O'Sullivan Distributing in Holly, MI is seeking a Human Resources & Administrative Coordinator to support HR administration, onboarding coordination, and day-to-day executive assistance. This onsite role partners with management to handle scheduling, travel, and special projects.

You will manage confidential HR records, benefits, leave administration, payroll support, and company communications, using Paylocity and Microsoft Office to keep operations running smoothly.