HR Operations Specialist – Onsite Payroll & Onboarding

HPR; Needham (MA); On-site; USD 60,000 - 85,000; Full time

Job summary

HPR is seeking an HR Coordinator to support day-to-day HR operations, maintain employee records in ADP, and assist with payroll and benefits administration. This role reports to the HR Director and focuses on executing established HR processes and improving workflows.

You will coordinate onboarding, background checks, and HRIS updates, manage data, respond to routine inquiries, and assist with audits and executive reporting.

Qualifications

• 2+ years of hands-on HR operations experience including onboarding and offboarding.
• Associate’s or Bachelor’s degree in HR or related field, or equivalent experience.
• Experience supporting payroll and benefits administration, including HRIS data management.
• Proficiency with Microsoft Office, especially Excel, with strong data reporting skills.
• Excellent organization, attention to detail, and ability to meet recurring deadlines.
• Hands-on ADP experience or comparable HRIS platform.
• Ability to work on-site in Needham, MA

Responsibilities

• Coordinate onboarding, background checks, and HRIS updates.
• Ensure new hires receive required information, documentation, and training.
• Coordinate employee offboarding, HRIS and benefits enrollment updates, and recordkeeping.
• Assist with biweekly payroll processing, including data changes, reporting, and reconciliation.
• Coordinate day-to-day benefits and leave administration, enrollments, terminations, inquiries, and communications with providers.
• Maintain confidential employee records and HRIS data; prepare routine HR, payroll, and benefits reports.
• Respond to routine HR inquiries and escalate issues to the HR Director.
• Track training, certifications, surveys, and recurring compliance deadlines.
• Assist audits of personnel files, I-9 documentation, and HR systems.
• Assist with preparation of HR executive reports.
• Identify opportunities to improve HR workflows and assist with implementations.

Skills

HR operations

Onboarding

HRIS data management

Payroll processing

ADP

Microsoft Excel

Organizational skills

Communication

Confidential data handling

On-site work

Education

Associate/Bachelor’s degree in HR or related field

Tools

ADP HRIS

MS Excel

Job description

HPR is seeking an HR Coordinator to support day-to-day HR operations, maintain employee records in ADP, and assist with payroll and benefits administration. This role reports to the HR Director and focuses on executing established HR processes and improving workflows.

You will coordinate onboarding, background checks, and HRIS updates, manage data, respond to routine inquiries, and assist with audits and executive reporting.