Human Resources Administrator

Cala Sourcing Solutions LLC; West Palm Beach (FL); On-site; USD 45,000 - 60,000; Full time

Job summary

A staffing solutions company in West Palm Beach, Florida, is seeking an HR & Office Coordinator to support daily human resources and administrative operations. The role requires strong organizational skills and proficiency in software tools. This position involves coordinating employee onboarding, managing office operations, and providing administrative support to ensure a smooth workplace experience. Ideal candidates should have over 2 years of relevant experience and excellent communication skills.

Qualifications

• 2+ years of experience in HR coordination, office administration, or similar support role.
• Experience supporting onboarding, recruiting coordination, or HR administrative functions.
• Proficiency with Microsoft Office or Google Workspace.

Responsibilities

• Coordinate employee onboarding and offboarding processes.
• Organize and facilitate new hire orientation.
• Assist with payroll preparation.
• Support benefits administration.
• Manage office operations and facilities support.
• Provide general administrative support to HR and leadership.

Skills

HR coordination

Office administration

Strong organizational skills

Excellent communication

Microsoft Office

Google Workspace

Job description

Job Title: HR & Office Coordinator
Location: Onsite

Position Overview

We are seeking a highly organized and proactive HR & Office Coordinator to support daily human resources and administrative operations. This role plays an important part in ensuring a smooth employee experience from onboarding through day-to-day workplace support. The ideal candidate is detail-oriented, collaborative, and comfortable managing multiple administrative priorities in a fast-paced environment.

Key Responsibilities

• Coordinate employee onboarding and offboarding, ensuring all documentation and processes are completed accurately and on time
• Organize and facilitate new hire orientation, including scheduling, preparing materials, and leading orientation sessions
• Prepare and distribute offer letters and onboarding documentation
• Assist with payroll preparation by gathering and organizing payroll notes and employee updates for each pay cycle
• Support benefits administration, including researching and helping resolve employee benefit inquiries or issues
• Assist with recruiting coordination, including interview scheduling, candidate communication, and administrative support for the hiring process
• Manage office operations and facilities support, including office supplies, snacks, mail distribution, and general workplace organization
• Provide general administrative support to HR and leadership as needed

Qualifications

• 2+ years of experience in HR coordination, office administration, or similar support role
• Experience supporting onboarding, recruiting coordination, or HR administrative functions
• Strong organizational and multitasking skills
• Excellent communication and interpersonal skills
• Proficiency with Microsoft Office or Google Workspace
• Ability to handle confidential information with professionalism and discretion