Human Resources & Administrative Coordinator

John P. O'Sullivan Distributing; Holly (MI); On-site; USD 25,000 - 32,000; Full time

Benefits offered by this job

401(k)

401(k) matching

Dental insurance

Health insurance

Health Savings Account

Life insurance

Paid time off

Vision insurance

Job summary

John P. O'Sullivan Distributing in Holly, MI is seeking a Human Resources & Administrative Coordinator to support HR administration, onboarding coordination, and day-to-day executive assistance. This onsite role partners with management to handle scheduling, travel, and special projects.

You will manage confidential HR records, benefits, leave administration, payroll support, and company communications, using Paylocity and Microsoft Office to keep operations running smoothly.

Qualifications

• Degree in business administration, human resources, or related field, or equivalent experience.
• Minimum of 3 years of relevant administrative experience, preferably with HR/payroll.
• Strong proficiency in Microsoft Office tools, especially Outlook, Excel, and Word.
• Excellent organizational and communication skills; ability to multi-task.

Responsibilities

• Coordinate employee onboarding, including background checks and new hire processing.
• Maintain confidential employee records and process changes in Paylocity.
• Assist with payroll administration and timecard discrepancies.
• Coordinate benefits administration and annual open enrollment.
• Support leave administration and workers’ compensation claims.
• Manage executive calendar, scheduling, travel arrangements, and meetings.
• Prepare reports, spreadsheets, and presentations; support HR and company initiatives.

Skills

MS Office proficiency

Organizational skills

Communication skills

Time management

Discretion with confidential info

Problem-solving

Education

Associate or Bachelor in business/HR

Tools

Paylocity

Microsoft Outlook

Microsoft Excel

Microsoft Word

Job description

John P. O'Sullivan Distributing is seeking a Human Resources & Administrative Coordinator to support HR administration, onboarding coordination, and day-to-day executive assistance. This onsite role is based in Holly, MI, with the position supporting executive management through scheduling, travel coordination, and special projects.

Role overview

The coordinator will manage employee onboarding activities and maintain confidential HR records, while also providing executive and general administrative support. From benefits and leave administration to executive calendar and business travel, this position helps ensure smooth operations across HR and company-wide initiatives. The role includes use of Paylocity and Microsoft Office tools.

Key responsibilities

• Coordinate employee onboarding, including background checks, drug screenings, employment eligibility verification, and new hire processing.
• Maintain accurate and confidential employee records and process approved employee changes through Paylocity.
• Assist with payroll administration, including timecard discrepancies, employee deductions, and paid time off tracking.
• Coordinate employee benefits administration, including enrollments, eligibility changes, annual open enrollment, and coverage terminations.
• Support employee leave administration, workers’ compensation claims, and retirement plan communications.
• Maintain employee licensing, certifications, and required training documentation.
• Support employee communications, HR correspondence, and updates to company policies and procedures.
• Assist with internship and apprenticeship program coordination.
• Assist executive management with calendar management, scheduling, and meeting coordination.
• Research and coordinate business travel arrangements, including flights, accommodations, transportation, and itineraries.
• Assist with company sporting-event ticket distribution, customer hospitality coordination, and corporate events.
• Prepare correspondence, reports, spreadsheets, presentations, and other administrative materials.
• Support executive projects, research assignments, and general office initiatives.
• Coordinate employee technology assignments and assist with occasional reception and operational support.

Requirements

• Associate’s or bachelor’s degree in business administration, human resources, or a related field, or equivalent professional experience.
• Minimum of 3 years of relevant administrative experience, preferably involving human resources, payroll, or executive support.
• Strong proficiency in Microsoft Office, particularly Outlook, Excel, and Word.
• Excellent organizational, communication, and time-management skills.
• Ability to manage multiple priorities while maintaining accuracy and attention to detail.
• Demonstrated initiative, independent problem-solving ability, and strong follow-through.
• Ability to handle confidential information with professionalism and discretion.

Technologies

• Paylocity
• Microsoft Outlook
• Microsoft Excel
• Microsoft Word

Compensation and benefits

$18.00 - $23.00 per hour (USD). Benefits include 401(k), 401(k) matching, dental insurance, health insurance, health savings account, life insurance, paid time off, and vision insurance.

Preferred qualifications

• Experience with Paylocity or a similar HR/payroll platform.
• Familiarity with employee benefits administration and HR processes.
• Previous experience supporting senior management or coordinating executive travel and schedules.
• Experience coordinating company events, customer hospitality, or special projects.

What to expect

This role is ideal for someone who acts as a dependable resource for both employees and management. The work is suited to candidates who are proactive, technologically proficient, adaptable, and comfortable taking ownership of responsibilities, including solving problems and improving task efficiency while supporting team needs.