Houston Office Operations Lead: Facilities & People Ops

Gridmatic Inc; Georgia; On-site; USD 80,000 - 90,000; Full time

Benefits offered by this job

Continuing Education Opportunities

Flexible PTO

Medical, Dental and Vision plans with,

Home Office Stipend

401K contribution match

Job summary

Gridmatic Inc. is establishing a new self-managed Houston office and seeking an experienced Office Manager to own day-to-day operations for a growing team. You will oversee facilities, vendors, the office budget, onboarding, and HR coordination, while shaping the culture of the new space.

You’ll be the first friendly face, manage vendor relationships, ensure safety and compliance, and partner with the Cupertino team to maintain consistent standards across offices.

Qualifications

• 3+ years in office management, facilities, or a closely related operations/HR role.
• Based in or able to reliably commute to the Houston office five days a week.
• Experience directly managing vendors and/or a facilities budget.
• Strong organization and follow-through with many small tasks.
• Excellent interpersonal skills and sound judgment about confidentiality.
• Familiarity with health & safety, building compliance, or vendor contracting.

Responsibilities

• Own the day-to-day running of the Houston office: reception, mail, supplies, and the general 'is everything working' check.
• Manage building access, badges, and security systems; liaison with building management.
• Keep the office safe and compliant: fire safety, first aid, emergency procedures.
• Triaging facilities issues and escalating big ones when needed.
• Partner with the Cupertino Facilities team to align processes across offices.
• Source, negotiate, and manage office vendors and service levels.
• Own the office budget: track spend, flag variances, and identify savings.
• Run onboarding for new hires: equipment, accounts, desk setup, first day/week.
• Coordinate HR administration: paperwork, benefits enrollment, and routine questions.
• Support recruiting logistics: scheduling interviews, hosting candidates on-site.
• Plan office events and celebrate milestones to improve culture.

Skills

Office management

Vendor management

HR coordination

Budget management

Organizational skills

Interpersonal skills

Tools

Google Workspace

HR/ticketing systems

Job description

Gridmatic Inc. is establishing a new self-managed Houston office and seeking an experienced Office Manager to own day-to-day operations for a growing team. You will oversee facilities, vendors, the office budget, onboarding, and HR coordination, while shaping the culture of the new space.

You’ll be the first friendly face, manage vendor relationships, ensure safety and compliance, and partner with the Cupertino team to maintain consistent standards across offices.