Senior Office Operations & Facilities Manager

CloudHQ, LLC; Washington (District of Columbia); On-site; USD 65,000 - 90,000; Full time

Job summary

CloudHQ, LLC is seeking an Office Manager to oversee the headquarters operations for 100+ employees. The role requires proactive leadership, superb interpersonal and organizational skills, and the ability to juggle multiple priorities in a fast-paced environment.

Responsibilities include budget management, space planning, vendor liaison, event coordination, onboarding support, and coordination with HR and facilities. In-person work Monday–Friday is expected at our DC headquarters.

Qualifications

• Bachelors degree in business administration, hospitality, or related field is preferred.
• Minimum 5+ years of progressively responsible office operations experience.
• Experience managing relationships with building management, contractors, and vendors.
• Strong knowledge of workplace safety, security, and emergency preparedness.
• Proactive, resourceful, and detail-oriented with excellent communication.
• Proficiency in Microsoft Office/365, especially Excel.
• Willingness to work in-person Mondayriday and extend hours when required.

Responsibilities

• Manage office space planning including moves and hoteling spaces.
• Maintain professional, clean, and welcoming office presentation.
• Liaise with vendors and building management for safety and security.
• Coordinate office design and furnishings with leadership.
• Oversee maintenance of office equipment and furniture cost effectively.
• Coordinate catering and conference space for events.
• Manage large-scale company and office events.
• Support social outreach and volunteering efforts.
• Handle branded items distribution with leadership.
• Collaborate on office construction projects and temporary spaces.
• Maintain office management budget and invoices.
• Develop and update office procedures and vendor info.
• Maintain vendor lists and contracts.
• Contribute to onboarding and internal FAQs on intranet.
• Assist travel plan administration for visitors and corporate apartments.
• Support security and safety programs with HR and building management.
• Manage mail, shipping, inventory, and office supplies.
• Lead Office Administration team with back-up coverage.

Skills

Interpersonal skills

Organizational skills

Proactive problem solving

Attention to detail

Communication skills

Customer service

Project management

Team leadership

Strategic planning

Multitasking

Education

Bachelors degree in business administration, hospitality, or related field

Tools

Microsoft Office/365

Excel

Job description

CloudHQ, LLC is seeking an Office Manager to oversee the headquarters operations for 100+ employees. The role requires proactive leadership, superb interpersonal and organizational skills, and the ability to juggle multiple priorities in a fast-paced environment.

Responsibilities include budget management, space planning, vendor liaison, event coordination, onboarding support, and coordination with HR and facilities. In-person work Monday–Friday is expected at our DC headquarters.