Office Manager

Gridmatic Inc; Georgia; On-site; USD 80,000 - 90,000; Full time

Benefits offered by this job

Continuing Education Opportunities

Flexible PTO

Medical, Dental and Vision plans with,

Home Office Stipend

401K contribution match

Job summary

Gridmatic Inc. is establishing a new self-managed Houston office and seeking an experienced Office Manager to own day-to-day operations for a growing team. You will oversee facilities, vendors, the office budget, onboarding, and HR coordination, while shaping the culture of the new space.

You’ll be the first friendly face, manage vendor relationships, ensure safety and compliance, and partner with the Cupertino team to maintain consistent standards across offices.

Qualifications

• 3+ years in office management, facilities, or a closely related operations/HR role.
• Based in or able to reliably commute to the Houston office five days a week.
• Experience directly managing vendors and/or a facilities budget.
• Strong organization and follow-through with many small tasks.
• Excellent interpersonal skills and sound judgment about confidentiality.
• Familiarity with health & safety, building compliance, or vendor contracting.

Responsibilities

• Own the day-to-day running of the Houston office: reception, mail, supplies, and the general 'is everything working' check.
• Manage building access, badges, and security systems; liaison with building management.
• Keep the office safe and compliant: fire safety, first aid, emergency procedures.
• Triaging facilities issues and escalating big ones when needed.
• Partner with the Cupertino Facilities team to align processes across offices.
• Source, negotiate, and manage office vendors and service levels.
• Own the office budget: track spend, flag variances, and identify savings.
• Run onboarding for new hires: equipment, accounts, desk setup, first day/week.
• Coordinate HR administration: paperwork, benefits enrollment, and routine questions.
• Support recruiting logistics: scheduling interviews, hosting candidates on-site.
• Plan office events and celebrate milestones to improve culture.

Skills

Office management

Vendor management

HR coordination

Budget management

Organizational skills

Interpersonal skills

Tools

Google Workspace

HR/ticketing systems

Job description

We're opening a new self-managed Houston office for Gridmatic and need someone to own it end to end. This is a hands-on role for a person who likes being the reason an office runs well — the go-to for everything from a broken badge reader to a new hire's first day. You'll own our new office’s day-to-day operations for a growing team of 20 employees. Because this is our own space rather than a serviced/co-working office, you'll directly manage the vendors and systems that keep it running and set the standard going forward.You'll wear a variety of hats: mainly office manager (facilities, vendors, the physical space) with some support as an HR coordinator (onboarding, people operations, culture). You're the first friendly face people see and the person who quietly makes the office work.

Rough split of where your time goes (it flexes with what the office needs):

• 60% — Office & facilities: the day-to-day running of the space, plus sourcing and managing vendors and the office budget.
• 30% — HR coordination: onboarding, HR admin, and recruiting logistics.
• 10% — Employee experience: events, celebrations, and the in-office experience.

What you'll do

Office & facilities operations

• Own the day-to-day running of the Houston office: reception, mail and couriers, supplies, kitchen, and the general "is everything working" of the space.
• Manage building access, badges, and security systems; be the point of contact with building management.
• Keep the office safe and compliant: fire safety, first aid, emergency procedures, and health & safety basics.
• Triage and resolve facilities issues quickly, escalating the big ones and handling the rest yourself.
• Partner closely with the Facilities team in our Cupertino, CA office to align on processes and keep a high, consistent standard across both offices.

Vendors & budget

• Manage the vendors that keep a self-managed office running: cleaning, utilities, waste, catering/snacks, plants, HVAC and maintenance.
• Source, negotiate, and hold vendors accountable to their contracts and service levels.
• Own the office budget: track spend, flag variances, and find sensible ways to save.

People operations & HR coordination

• Run a great onboarding experience: equipment, accounts, desk setup, and a welcoming first day and first week for every new hire.
• Coordinate HR administration — offer paperwork, records, benefits enrollment support, and answering everyday "how does this work here" questions.
• Partner with the central People/HR team on policies, compliance, and employee questions specific to the Houston office.
• Support recruiting logistics: scheduling interviews, hosting candidates on-site, and making them feel welcome.

Employee experience

• Plan office events, team lunches, and celebrations that make people genuinely excited to come in.
• Own the in-office experience and be an early shaper of the Houston office's culture as it grows.

What you bring

Required

• 3+ years in office management, facilities, workplace experience, executive support, or a closely related operations/HR role.
• Based in or able to reliably commute to the Houston office five days a week.
• Experience directly managing vendors and/or a facilities budget (not just working within a serviced office).
• Strong organization and follow-through: you keep many small things moving without dropping them.
• Excellent interpersonal skills and sound judgment about when to handle, when to elevate, and when to keep something confidential.
• Comfort with standard workplace tools (Google Workspace or similar, plus basic HR/ticketing systems).
• Based in or able to reliably commute to the Houston office five days a week
• Experience opening, moving, or standing up a new office space.
• Exposure to HR coordination, onboarding, or people operations.
• Familiarity with health & safety, building compliance, or vendor contracting.
• Interest in energy, power markets, or a fast-moving technical environment.

Taking care of you today:

• Continuing Education Opportunities
• Flexible PTO
• Medical, Dental and Vision plans with competitive employer contributions
• $1500/year non profit donation matching program through Millie
• Home Office Stipend

Protecting your future for you and your family:

• 401K contribution match up to 4%
• Company-paid parental leave
• Company Paid Life Insurance
• Stock Option Loan Program

Pay range

$80,000 - $90,000 USD