Office Manager

ScitiX; San Francisco (CA); On-site; USD 70,000 - 90,000; Full time

Job summary

ScitiX in San Francisco is seeking an Office Manager to own day-to-day workplace operations, facilities, procurement, and vendor management, while supporting on-site HR coordination with HQ. You will drive a smooth, efficient environment for a fast-moving startup.

Ideal candidates have 3–5 years in office administration or operations, strong organizational skills, and proficiency with Google Workspace or Microsoft Office, plus experience with vendor and contract management and California

Qualifications

• 3–5 years in office management, administration, or operations coordination
• Familiarity with California workplace regulations (Cal/OSHA) and local business requirements
• Experience managing office vendors, processing invoices, and tracking contracts
• Strong organizational and multitasking skills with high attention to detail
• Clear and professional written and verbal communication
• Ability to manage multiple tasks and proactively solve problems
• Proficiency with Google Workspace and/or Microsoft Office

Responsibilities

• Manage daily administrative operations for the office, including environment maintenance, supplies procurement, asset management, and vendor management
• Coordinate facility operations, liaise with building management, handle maintenance requests, manage access, and support a safe workspace
• Coordinate client reception, team-building activities, and company events
• Assist with on-site HR management, onboarding and offboarding procedures
• Support overseas project operations including procurement coordination, logistics, and contract/invoice management
• Liaise with headquarters on local compliance and cross-border administrative coordination

Skills

Office management

Vendor management

Contract management

Multitasking

Communication

Organizational skills

Tools

Google Workspace

Microsoft Office

Job description

We're looking for a resourceful and proactive Office Manager to be based in our San Francisco office. You'll own the day-to-day running of the workplace, from facilities and vendor management to procurement, logistics, and cross-functional administrative support, keeping everything behind the scenes running without a hitch. You'll also assist the on-site HR management in coordination with headquarters, as needed.

This role goes beyond typical office administration. You'll also have the opportunity to support overseas project operations, coordinate with headquarters, and help create an environment where the team can do their best work. It's a great fit for someone who takes ownership, thrives on variety, and knows how to get things done in a fast-moving startup.

What You'll Do

• Manage daily administrative operations for the office, including office environment maintenance, office supplies procurement, asset management, and vendor management
• Coordinate facility operations, liaise with building management, handle maintenance requests, manage office access, and support a safe and functional workspace
• Coordinate client reception, team-building activities, and company events
• Assist with on-site HR management, employee onboarding and offboarding procedures
• Support overseas project operations including procurement coordination, logistics, and contract and invoice management
• Liaise with headquarters on local compliance, documentation submissions, and cross-border administrative coordination

What We're Looking For

Required

• 3-5 years of experience in an office management, administrative, or operations coordinator role
• Familiarity with California workplace regulations, including safety compliance (Cal/OSHA) and local business requirements
• Experience in managing office vendors, processing invoices, and tracking contracts
• Strong organizational and multitasking skills with high attention to detail
• Clear and professional written and verbal communication
• Ability to manage multiple tasks simultaneously and proactively identify and solve problems
• Proficiency with Google Workspace and/or Microsoft Office

Nice to Have

• Experience supporting overseas operations or cross-border logistics and procurement
• Prior experience in a tech startup or fast-growth environment