Strategic Legal Administrative Coordinator

skadden

Los Angeles (CA)

Hybrid

USD 55,000 - 85,000

Full time

8 days ago

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Job summary

Skadden, Arps, Slate, Meagher & Flom LLP in Los Angeles is seeking an Administrative Practice Coordinator to join our dynamic firm in a hybrid role. The position supports partners, manages calendars, coordinates travel, and assists with billing and client matter communications.

The successful candidate will demonstrate exceptional organization, professional communication, and ability to handle time-sensitive tasks while collaborating with the Partners, Client Accounting, and BDM teams onsite

Qualifications

Familiarity with complex litigation environment or similar fast-paced setting.
Ability to provide excellent customer service.
Demonstrates a high level of professionalism.
Ability to read, interpret, convey and follow instructions.
Ability to synthesize information to prioritize and organize tasks.
Knowledge of firm software (Outlook, Excel including PivotTables, Filters, Conditional Formatting) and PowerPoint; ability to learn new software.

Responsibilities

Coordinate travel, including visa and passport materials, and manage calendaring requests.
Enter attorneys' time records, submit expense reports, and assist with vendor invoices.
Collaborate with Partners and Client Accounting to ensure accurate client billing.
Support document management and records retention for administrative files, including printing, scanning and quality control.
Manage high-volume multi-matter calendaring for practice group partners; monitor conflicts and update calendars.