Hotel Event Planner & Client Liaison

Dimension-Hospitality,-LLC; Nashville (TN); On-site; USD 60,174,000 - 67,585,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance (HSA available)

Disability insurance

Life insurance

Employee Assistance Program

401(k) with match

Job summary

HM Alpha Hotels & Resorts is seeking an Event Planning Coordinator for Grand Hyatt Nashville. The role oversees planning, coordination, and execution of events, liaising with clients and hotel departments to ensure seamless operations and exceptional service.

The position requires a Bachelor’s in a related field and 2+ years in event coordination. You’ll manage budgets, vendor relationships, and cross-team collaboration to deliver memorable events.

Qualifications

• Bachelor’s degree in Hospitality or related field, or equivalent work experience.
• 2+ years of experience in event coordination or hospitality industry.
• Strong organizational skills with attention to detail and the ability to manage multiple events simultaneously.
• Excellent communication and interpersonal skills to interact with clients, vendors, and internal teams.
• Ability to work under pressure and remain calm and professional in high-stress situations.
• Proficiency in Microsoft Office Suite and event management software (experience with property management systems, Salesforce, or similar software is a plus).
• Medical, dental, and vision (HSA available)
• Company-paid disability & life insurance
• Employee Assistance Program
• 401(k) with match

Responsibilities

• Manage all event logistics from initial booking through post-event follow-up.
• Coordinate meeting room setups, catering, AV needs, and special requests.
• Communicate with clients to understand goals, provide proposals, and ensure satisfaction.
• Work with external vendors to meet event requirements.
• Assist clients with budgets and track expenses.
• Collaborate with marketing to promote packages and generate leads.
• Coordinate with hotel departments to ensure smooth operations for each event.
• Oversee event setup and breakdown and act as main client contact on event day.
• Collect feedback and address concerns; maintain relationships for future events.

Skills

Organizational skills

Communication

Multitasking

Microsoft Office Suite

Event management software

Salesforce

PMS software

Budgeting

Vendor management

Education

Bachelor's degree in Hospitality Management or related field

Tools

Salesforce

Event management software

Microsoft Office Suite

PMS software

Job description

HM Alpha Hotels & Resorts is seeking an Event Planning Coordinator for Grand Hyatt Nashville. The role oversees planning, coordination, and execution of events, liaising with clients and hotel departments to ensure seamless operations and exceptional service.

The position requires a Bachelor’s in a related field and 2+ years in event coordination. You’ll manage budgets, vendor relationships, and cross-team collaboration to deliver memorable events.