Hospital Staffing & Scheduling Assistant II

BHS Baptist Healthcare System; Springlee (KY); On-site; USD 36,000 - 48,000; Full time

Job summary

The Administrative Assistant II at Baptist Health supports safe, efficient hospital operations by assisting leaders in monitoring staffing across the hospital, identifying current and anticipated coverage needs, and coordinating staffing adjustments with nursing leaders, House Managers, and the hospital command center.

The role maintains accurate staffing, scheduling, attendance, LeanTaaS, and timekeeping practices while providing timely communication, reporting, and administrative support to

Qualifications

• Proficient in Microsoft Excel, Word and PowerPoint.
• Familiar with hospital staffing processes and attendance tracking.
• Experience with staffing systems and real-time data accuracy preferred.

Responsibilities

• Hospital Staffing Monitoring and Advance Planning
• Daily Staffing Coordination and Float Pool Deployment
• Support Staffing Systems and Real-Time Data Accuracy
• Attendance, Call-in Documentation, and Timecard Maintenance
• Command Center Coordination and Administrative Support

Skills

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Medical terminology

Tools

LeanTaaS

Symplr/API MyTime

Job description

The Administrative Assistant II at Baptist Health supports safe, efficient hospital operations by assisting leaders in monitoring staffing across the hospital, identifying current and anticipated coverage needs, and coordinating staffing adjustments with nursing leaders, House Managers, and the hospital command center.

The role maintains accurate staffing, scheduling, attendance, LeanTaaS, and timekeeping practices while providing timely communication, reporting, and administrative support to