Administrative Assistant II Part Time Mid Shift

Baptist Health; Louisville (KY); On-site; USD 12,000 - 20,000; Part time

Job summary

Baptist Health in Louisville, KY is seeking an Administrative Assistant II for a part-time schedule of 16 hours per week, with mid shift options of 4:30am–12:30pm or 11:30am–7:30pm. This role supports staffing coordination and administrative operations within Nursing Administration and hospital command center.

You will assist leaders with monitoring staffing, coordinating adjustments, maintaining LeanTaaS and timekeeping practices, and providing timely reporting and communication to assigned

Qualifications

• Proficient in Microsoft Excel, Microsoft Word, Microsoft PowerPoint preferred
• Knowledge of medical terminology preferred
• Experience in Symplr/API MyTimepreferred

Responsibilities

• Hospital Staffing Monitoring and Advance Planning
• Daily Staffing Coordination and Float Pool Deployment Support
• Staffing Systems and Real-Time Data Accuracy
• Attendance, Call-in Documentation, and Timecard Maintenance
• Command Center Coordination and Administrative Support

Skills

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Medical terminology

Symplr/MyTime

Job description

Summary

Job Description:

Part Time 16 weekly hours, mid shift - hours will be either: 430am-1230pm or 1130am-730pm

Weekend Rotation and Holiday Rotation applies.

Job Summary

The Administrative Assistant II supports safe, efficient hospital operations by assisting leaders in monitoring staffing across the hospital, identifying current and anticipated coverage needs, and coordinating staffing adjustments with nursing leaders, House Managers, and the hospital command center. The role maintains accurate staffing, scheduling, attendance, LeanTaaS, and timekeeping practices while providing timely communication, reporting, and administrative support to Nursing Administration and assigned departments.

Key Responsibilities and Essential Functions

The following describes the general nature and level of work performed. It is not an exhaustive list. Duties may be adjusted or reassigned by leadership to meet operational, customer, employee, and patient-care needs.

• Hospital Staffing Monitoring and Advance Planning
• Daily Staffing Coordination and Float Pool Deployment Support
• Staffing Systems and Real-Time Data Accuracy
• Attendance, Call-in Documentation, and Timecard Maintenance
• Command Center Coordination and Administrative Support

Minimum Education, Experience, Training and Licensures Required

• Proficient in Microsoft Excel, Microsoft Word, Microsoft PowerPoint preferred
• Knowledge of medical terminology preferred
• Experience in Symplr/API MyTimepreferred

Baptist Health is an Equal Employment Opportunity employer.