Administrative Assistant II Full Time Mid Shift

Baptist Health; Louisville (KY); On-site; USD 38,000 - 46,000; Full time

Job summary

Baptist Health is seeking an Administrative Assistant II to support hospital staffing operations. The role focuses on monitoring staffing, coordinating coverage, and maintaining accurate timekeeping and attendance across departments.

Responsibilities include real-time data management, supporting the command center, and ensuring smooth staffing adjustments in collaboration with nursing leadership and hospital leaders. This is a full-time night-shift position based in Louisville.

Qualifications

• Proficient in Microsoft Excel, Word, and PowerPoint.
• Knowledge of medical terminology is preferred.
• Experience with Symplr/API MyTime is preferred.

Responsibilities

• Hospital Staffing Monitoring and Advance Planning
• Daily Staffing Coordination and Float Pool Deployment Support
• Staffing Systems and Real-Time Data Accuracy
• Attendance, Call-in Documentation, and Timecard Maintenance
• Command Center Coordination and Administrative Support

Skills

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Education

Knowledge of medical terminology

Tools

Symplr

MyTime API

Job description

Summary

Job Description:

Full Time 36 weekly hours, mid shift - 1130pm-730pm.

Weekend requirement and holiday rotation applies

Job Summary

The Administrative Assistant II supports safe, efficient hospital operations by assisting leaders in monitoring staffing across the hospital, identifying current and anticipated coverage needs, and coordinating staffing adjustments with nursing leaders, House Managers, and the hospital command center. The role maintains accurate staffing, scheduling, attendance, LeanTaaS, and timekeeping practices while providing timely communication, reporting, and administrative support to Nursing Administration and assigned departments.

Key Responsibilities and Essential Functions

The following describes the general nature and level of work performed. It is not an exhaustive list. Duties may be adjusted or reassigned by leadership to meet operational, customer, employee, and patient-care needs.

• Hospital Staffing Monitoring and Advance Planning
• Daily Staffing Coordination and Float Pool Deployment Support
• Staffing Systems and Real-Time Data Accuracy
• Attendance, Call-in Documentation, and Timecard Maintenance
• Command Center Coordination and Administrative Support

Minimum Education, Experience, Training and Licensures Required

• Proficient in Microsoft Excel, Microsoft Word, Microsoft PowerPoint preferred
• Knowledge of medical terminology preferred
• Experience in Symplr/API MyTimepreferred

Baptist Health is an Equal Employment Opportunity employer.