Administrative Assistant II PRN Days

Baptist Health System, Inc.; Louisville (KY); On-site; USD 38,000 - 52,000; Part time

Job summary

Baptist Health System, Inc. seeks an Administrative Assistant II PRN to support safe, efficient hospital operations by assisting leaders in monitoring staffing across the hospital, coordinating staffing adjustments with nursing leaders, House Managers and the command center, and maintaining accurate staffing, scheduling, attendance, LeanTaaS, and timekeeping records.

Shifts are 4:30am–12:30pm or 11:30am–7:30pm; weekend requirement is at least one weekend every six weeks and one holiday from each

Qualifications

• Proficient in Microsoft Excel, Microsoft Word, Microsoft PowerPoint preferred
• Knowledge of medical terminology preferred
• Experience in Symplr/API MyTime preferred

Responsibilities

• Monitor hospital staffing and anticipate coverage needs
• Coordinate staffing adjustments with nursing leaders, House Managers, and the command center
• Maintain staffing, scheduling, attendance, LeanTaaS, and timekeeping records
• Provide timely communication, reporting, and administrative support to Nursing Administration and departments
• Support daily staffing and float pool deployment activities

Skills

Excel

Word

PowerPoint

Tools

Symplr

MyTime API

Job description

Summary

PRN, Days - hours will be either: 430am-1230pm or 1130am-730pm.

Weekend requirement will be a minimum of 1 weekend in 6 weeks.

Holiday requirement will be 1 holiday from each Critical Staffing Clusters per PRN policy.

Job Description:

Job Summary

The Administrative Assistant II supports safe, efficient hospital operations by assisting leaders in monitoring staffing across the hospital, identifying current and anticipated coverage needs, and coordinating staffing adjustments with nursing leaders, House Managers, and the hospital command center. The role maintains accurate staffing, scheduling, attendance, LeanTaaS, and timekeeping practices while providing timely communication, reporting, and administrative support to Nursing Administration and assigned departments.

Key Responsibilities and Essential Functions

The following describes the general nature and level of work performed. It is not an exhaustive list. Duties may be adjusted or reassigned by leadership to meet operational, customer, employee, and patient-care needs.

• Hospital Staffing Monitoring and Advance Planning
• Daily Staffing Coordination and Float Pool Deployment Support
• Staffing Systems and Real-Time Data Accuracy
• Attendance, Call-in Documentation, and Timecard Maintenance
• Command Center Coordination and Administrative Support

Minimum Education, Experience, Training and Licensures Required

• Proficient in Microsoft Excel, Microsoft Word, Microsoft PowerPoint preferred
• Knowledge of medical terminology preferred
• Experience in Symplr/API MyTimepreferred

Baptist Health is an Equal Employment Opportunity employer.