Hospital Facilities Coordinator - Operations & Admin Support

CBRE, Inc.; Temple (TX); On-site; USD 42,000 - 60,000; Full time

Job summary

CBRE, Inc. seeks a Facilities Coordinator to support a large hospital campus in Waco, TX. The role focuses on operational excellence, compliance, and stakeholder service, coordinating with clients, vendors, and contractors to complete tasks and work orders.

The ideal candidate will handle administrative duties, manage purchase orders, assist with inspections, and maintain documentation. This is an opportunity to advance in facilities management within a healthcare environment.

Qualifications

• High School Diploma or GED with up to 2 years of related experience.
• Ability to follow basic work routines and standards.
• Clear communication skills.
• Proficiency with Microsoft Office products (Word, Excel, Outlook).
• Strong organizational skills.
• Basic math skills.
• Authorized to work in the United States without visa sponsorship now or in the future.

Responsibilities

• Collaborate with landlords, tenants, and service providers to ensure adherence to procedures and reporting formats.
• Acknowledge client inquiries, collect and process work orders, and track progress for timely completion.
• Ensure vendors have CMMS access and follow up on work order completion with internal teams.
• Manage the purchase order process from creation to completion; submit vendor invoices and follow up on submittals.
• Assist with Joint Commission documentation, inspections, and signage compliance.
• Monitor waste disposal and recycling; order supplies and assist with facility walkthroughs.
• Assist with relocations, furniture rearranging, client meetings, and data entry; prepare presentations (e.g., PowerPoint).
• Utilize Excel for data tracking and assist in minor budget preparation.

Skills

Communication skills

Organizational skills

Basic math skills

Microsoft Office proficiency

Education

High School Diploma or GED

Tools

Microsoft Word

Microsoft Excel

Outlook

Job description

CBRE, Inc. seeks a Facilities Coordinator to support a large hospital campus in Waco, TX. The role focuses on operational excellence, compliance, and stakeholder service, coordinating with clients, vendors, and contractors to complete tasks and work orders.

The ideal candidate will handle administrative duties, manage purchase orders, assist with inspections, and maintain documentation. This is an opportunity to advance in facilities management within a healthcare environment.