Facilities Coordinator (Waco, Tx)

CBRE, Inc.; Temple (TX); On-site; USD 42,000 - 60,000; Full time

Job summary

CBRE, Inc. seeks a Facilities Coordinator to support a large hospital campus in Waco, TX. The role focuses on operational excellence, compliance, and stakeholder service, coordinating with clients, vendors, and contractors to complete tasks and work orders.

The ideal candidate will handle administrative duties, manage purchase orders, assist with inspections, and maintain documentation. This is an opportunity to advance in facilities management within a healthcare environment.

Qualifications

• High School Diploma or GED with up to 2 years of related experience.
• Ability to follow basic work routines and standards.
• Clear communication skills.
• Proficiency with Microsoft Office products (Word, Excel, Outlook).
• Strong organizational skills.
• Basic math skills.
• Authorized to work in the United States without visa sponsorship now or in the future.

Responsibilities

• Collaborate with landlords, tenants, and service providers to ensure adherence to procedures and reporting formats.
• Acknowledge client inquiries, collect and process work orders, and track progress for timely completion.
• Ensure vendors have CMMS access and follow up on work order completion with internal teams.
• Manage the purchase order process from creation to completion; submit vendor invoices and follow up on submittals.
• Assist with Joint Commission documentation, inspections, and signage compliance.
• Monitor waste disposal and recycling; order supplies and assist with facility walkthroughs.
• Assist with relocations, furniture rearranging, client meetings, and data entry; prepare presentations (e.g., PowerPoint).
• Utilize Excel for data tracking and assist in minor budget preparation.

Skills

Communication skills

Organizational skills

Basic math skills

Microsoft Office proficiency

Education

High School Diploma or GED

Tools

Microsoft Word

Microsoft Excel

Outlook

Job description

About the Role:

As a CBRE Facilities Coordinator, you will support the efficient and seamless operation of a large hospital campus in Waco, TX. The facilities coordinator will be instrumental in ensuring operational excellence, compliance, and a superior service experience for all stakeholders. You will work with clients, vendors, and contractors to ensure that facility tasks and work orders are complete.

This pivotal role offers an exceptional opportunity for an administrative professional to advance their career in facilities management within a dynamic and critical healthcare environment.

What You’ll Do:

• Collaborate with landlords, tenants, and service providers to ensure adherence to all established procedures, policies, and reporting formats.

• Acknowledge client inquiries, collect and process work orders, and track progress to ensure timely completion.

• Ensure vendors have access to the Computerized Maintenance Management System (CMMS) and follow up on work order completion with internal teams.

• Manage the entire purchase order process from creation to completion. Obtain and submit vendor invoices, and follow up on purchase order submittals. Sign vendors in and out of facilities.

• Assist with minor Joint Commission management tasks, including organizing inspection documentation and ensuring facility signage is functional and code-compliant.

• Monitor external activities such as waste disposal and recycling. Order necessary supplies and assist with facility walkthroughs.

• Manage department files and other paperwork. Provide assistance with relocations, furniture rearranging, and client meetings. Support in preparing presentations (e.g., PowerPoint) and conducting data entry.

• Utilize Microsoft Excel for tracking data and assist in minor budget preparation by ensuring information is current and accurate.

• Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.

• Impact through clearly defined duties, methods, and tasks are described in detail.

• Deliver own output by following defined procedures and processes under close supervision and guidance.

What You’ll Need:

• High School Diploma or GED with up to 2 years of job-related experience.

• Ability to follow basic work routines and standards in the application of work.

• Communication skills to exchange straightforward information.

• Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.

• Strong organizational skills with an inquisitive mindset.

• Basic math skills. Ability to calculate simple figures such as percentages, discounts, and markups.

• Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.

Why CBRE?

• When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values — respect, integrity, service and excellence — and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to chart your own course and realize your potential. We welcome all applicants.

Applicant AI Use Disclosure

• We value human interaction to understand each candidate's unique experience, skills and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process.

Equal Employment Opportunity: CBRE is an equal opportunity employer that values diversity. We have a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.

Candidate Accommodations: CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company’s success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at [e-mail] or via telephone at [phone] (U.S.) and [phone] (Canada).

CBRE, Inc. is an Equal Opportunity and Aff… (Women/Minorities/Persons with Disabilities/US Veterans)