Hospital Administration Assistant II – Executive Support

Swedish Hospital; Evanston (IL); On-site; USD 31,000 - 47,000; Full time

Benefits offered by this job

Career Growth

Medical, Dental, and Vision options

Tuition Reimbursement

Free Parking

Wellness Program

Health Savings Account

Retirement Plan with Company Match

Paid Time Off

Community Involvement Opportunities

Job summary

Swedish Hospital in Evanston, IL is seeking an Administrative Assistant II to provide high-level administrative support to the leadership team. This role requires discretion, professionalism, and the ability to handle complex tasks in a fast-paced healthcare environment.

The position offers full-time hours (40 hours) with standard weekday schedules and may require travel to nearby locations as needed.

Qualifications

• Associates degree required.
• Bachelors degree preferred.
• 3 years administrative experience, preferably in a healthcare or hospital setting is required.
• Experience with Microsoft Office (Excel, Word, etc.) Required.
• Experience with EPIC is required.
• Experience with Symplr Workforce (timekeeping system) required.

Responsibilities

• Serve as the primary point of contact for the hospital administration, both internally and externally.
• Manage phone calls, screen inquiries, and route them to the appropriate personnel.
• Coordinate and manage the schedules and appointments of hospital executives and department heads.
• Schedule and organize meetings, conferences, and video calls, ensuring logistics are seamless.
• Assist in the preparation of meeting materials and distribute them in advance.
• Draft, edit, and proofread emails, memos, reports, and other documents for hospital leadership.
• Maintain and update hospital policies, procedures, and administrative documents.
• Maintain and update electronic health records (EHR) and hospital databases with precision.
• Collaborate with the hospital administration on various projects, conducting research, data analysis, and presenting findings.
• Assist in managing departmental budgets, including tracking expenses and preparing financial reports.
• Oversee office supply inventory, ensuring adequate stock and managing ordering and restocking.
• Assist in the onboarding of new administrative staff, providing guidance and training.

Skills

Administrative experience

Education

Associates Degree

Bachelors Degree

Tools

Microsoft Office

EPIC

Symplr Workforce

Job description

Swedish Hospital in Evanston, IL is seeking an Administrative Assistant II to provide high-level administrative support to the leadership team. This role requires discretion, professionalism, and the ability to handle complex tasks in a fast-paced healthcare environment.

The position offers full-time hours (40 hours) with standard weekday schedules and may require travel to nearby locations as needed.