Administrative Assistant II, Hospital Medicine, Days

Endeavor Health; Evanston (IL); On-site; USD 31,000 - 47,000; Full time

Benefits offered by this job

Career Pathways to Promote Growth

Medical, Dental, Vision options

Tuition Reimbursement

Free Parking

Wellness Program

Savings Plan

Health Savings Account Options

Retirement Options with Company Match

Paid Time Off

Community Involvement Opportunities

Job summary

Endeavor Health is seeking an Administrative Assistant II in Evanston, IL. The role supports hospital leadership, manages calendars, screens inquiries, and coordinates meetings with precise document handling and system updates. Strong Microsoft Office, EPIC, and Symplr Workforce experience are required.

The position is full-time with standard hours Mon-Fri, with occasional travel to nearby sites. An associates degree is required, and a bachelor’s is preferred to advance within the organization.

Qualifications

• Associates degree required
• Bachelor's degree preferred
• 3 years administrative experience in healthcare
• Proficient in Microsoft Office (Excel, Word)
• Experience with EPIC is required
• Experience with Symplr Workforce timekeeping system is required

Responsibilities

• Be the primary contact for hospital administration, handling internal and external inquiries
• Screen calls and route to appropriate personnel
• Coordinate schedules for executives and department heads
• Organize meetings, conferences, and video calls with smooth logistics
• Prepare and distribute meeting materials in advance
• Draft, edit, and proofread emails, memos, and reports for leadership
• Maintain and update hospital policies, procedures, and documents
• Update EHRs and hospital databases with precision
• Collaborate on projects with data analysis and presenting findings
• Assist in budgeting, expenses tracking, and financial reports
• Oversee office supplies and restocking
• Assist onboarding of new administrative staff

Skills

Administrative skills

Communication

Time management

Customer service

Education

Associates Degree

Bachelor's Degree Preferred

Tools

Microsoft Office

EPIC

Symplr Workforce

Job description

Hourly Pay Range: $22.58 - $33.87 - The hourly pay rate offered is determined by a candidate's expertise and years of experience, among other factors.

Position Highlights: Position: Administrative Assistant II Location: Evanston, IL Full Time/Part Time: Full Time, 40 hours Hours: Monday-Friday, 7:00am - 3:30pm Required Travel: May need to travel to Skokie, Highland Park, or Glenview

What you will do:

• Serve as the primary point of contact for the hospital administration, both internally and externally.
• Manage phone calls, screen inquiries, and route them to the appropriate personnel.
• Coordinate and manage the schedules and appointments of hospital executives and department heads.
• Schedule and organize meetings, conferences, and video calls, ensuring logistics are seamless.
• Assist in the preparation of meeting materials and distribute them in advance.
• Draft, edit, and proofread emails, memos, reports, and other documents for hospital leadership.
• Maintain and update hospital policies, procedures, and administrative documents.
• Maintain and update electronic health records (EHR) and hospital databases with precision.
• Collaborate with the hospital administration on various projects, conducting research, data analysis, and presenting findings.
• Assist in managing departmental budgets, including tracking expenses and preparing financial reports.
• Oversee office supply inventory, ensuring adequate stock and managing ordering and restocking.
• Assist in the onboarding of new administrative staff, providing guidance and training.

What you will need:

• Associates Degree Required
• Bachelors Degree Preferred
• 3 Years Administrative experience, preferably in a healthcare or hospital setting is required.
• Experience with Microsoft Office (Excel, Word, etc.) Required
• Experience with EPIC is required
• Experience with Symplr Workforce (timekeeping system) required

Benefits:

• Career Pathways to Promote Professional Growth and Development
• Various Medical, Dental, and Vision options
• Tuition Reimbursement
• Free Parking at designated locations
• Wellness Program
• Savings Plan
• Health Savings Account OptionsRetirement Options with Company Match
• Paid Time Off
• Community Involvement Opportunities

Welcome to Endeavor Health Careers

At Endeavor Health, we believe every role plays an important part in advancing our mission to help everyone in our communities be their best. Whether you're just beginning your career journey or are a seasoned professional, you'll find opportunities here to learn, grow, and thrive. Your Career is our Endeavor.