Hospital Administrative Assistant II — Exec Support & EHR

NorthShore University HealthSystem; Evanston (IL); On-site; USD 31,000 - 47,000; Full time

Benefits offered by this job

Career Growth

Medical/Dental/Vision

Tuition Reimbursement

Free Parking

Wellness Plan

Health Savings

401(k) Match

Paid Time Off

Community Involvement

Job summary

NorthShore University HealthSystem in Evanston, IL, is seeking an Administrative Assistant II to provide high-level administrative support to hospital leadership. The role requires professionalism, discretion, and the ability to handle complex tasks in a fast-paced healthcare environment.

You will manage executive calendars, coordinate meetings, and prepare materials. The position is full-time with hours 7:00am–3:30pm, and occasional travel to nearby locations as needed.

Qualifications

• Associates degree required.
• 3 years administrative experience in a healthcare or hospital setting required.
• Experience with Microsoft Office required.
• Experience with EPIC required.
• Experience with Symplr Workforce required.

Responsibilities

• Serve as the primary point of contact for hospital administration, internal and external.
• Manage phone calls, screen inquiries, and route to appropriate personnel.
• Coordinate schedules and appointments for executives and department heads.
• Schedule meetings, conferences, and video calls with seamless logistics.
• Prepare and distribute meeting materials in advance.
• Draft and proofread emails, memos, and reports for leadership.
• Maintain policies, procedures, and administrative documents.
• Maintain EHRs and hospital databases with precision.
• Collaborate on projects with research, data analysis, and presenting findings.
• Assist in budgeting, track expenses, and prepare financial reports.
• Oversee office supply inventory and restocking.
• Assist in onboarding new administrative staff with training.

Skills

3 Years Administrative experience

Education

Associates Degree Required

Bachelors Degree Preferred

Tools

Microsoft Office

EPIC

Symplr Workforce

Job description

NorthShore University HealthSystem in Evanston, IL, is seeking an Administrative Assistant II to provide high-level administrative support to hospital leadership. The role requires professionalism, discretion, and the ability to handle complex tasks in a fast-paced healthcare environment.

You will manage executive calendars, coordinate meetings, and prepare materials. The position is full-time with hours 7:00am–3:30pm, and occasional travel to nearby locations as needed.