Administrative Assistant II, Hospital Medicine, Days

Swedish Hospital; Evanston (IL); Vor Ort; USD 31.000 - 47.000; Vollzeit

Benefits dieser Stelle

Career Growth

Medical, Dental, and Vision options

Tuition Reimbursement

Free Parking

Wellness Program

Health Savings Account

Retirement Plan with Company Match

Paid Time Off

Community Involvement Opportunities

Zusammenfassung

Swedish Hospital in Evanston, IL is seeking an Administrative Assistant II to provide high-level administrative support to the leadership team. This role requires discretion, professionalism, and the ability to handle complex tasks in a fast-paced healthcare environment.

The position offers full-time hours (40 hours) with standard weekday schedules and may require travel to nearby locations as needed.

Qualifikationen

• Associates degree required.
• Bachelors degree preferred.
• 3 years administrative experience, preferably in a healthcare or hospital setting is required.
• Experience with Microsoft Office (Excel, Word, etc.) Required.
• Experience with EPIC is required.
• Experience with Symplr Workforce (timekeeping system) required.

Aufgaben

• Serve as the primary point of contact for the hospital administration, both internally and externally.
• Manage phone calls, screen inquiries, and route them to the appropriate personnel.
• Coordinate and manage the schedules and appointments of hospital executives and department heads.
• Schedule and organize meetings, conferences, and video calls, ensuring logistics are seamless.
• Assist in the preparation of meeting materials and distribute them in advance.
• Draft, edit, and proofread emails, memos, reports, and other documents for hospital leadership.
• Maintain and update hospital policies, procedures, and administrative documents.
• Maintain and update electronic health records (EHR) and hospital databases with precision.
• Collaborate with the hospital administration on various projects, conducting research, data analysis, and presenting findings.
• Assist in managing departmental budgets, including tracking expenses and preparing financial reports.
• Oversee office supply inventory, ensuring adequate stock and managing ordering and restocking.
• Assist in the onboarding of new administrative staff, providing guidance and training.

Kenntnisse

Administrative experience

Ausbildung

Associates Degree

Bachelors Degree

Tools

Microsoft Office

EPIC

Symplr Workforce

Jobbeschreibung

Hourly Pay Range:

$22.58 - $33.87 - The hourly pay rate offered is determined by a candidate's expertise and years of experience, among other factors.

Position Highlights:

Position: Administrative Assistant II

Location: Evanston, IL

Full Time/Part Time: Full Time, 40 hours

Hours: Monday-Friday, 7:00am - 3:30pm

Required Travel: May need to travel to Skokie, Highland Park, or Glenview

A Brief Overview:

The Administrative Assistant II will provide advanced administrative support to the hospital's leadership team and play a critical role in ensuring the efficient operation of our administrative functions. This position requires a high level of professionalism, discretion, and the ability to handle complex tasks in a fast-paced healthcare environment.

What you will do:

• Serve as the primary point of contact for the hospital administration, both internally and externally.


• Manage phone calls, screen inquiries, and route them to the appropriate personnel.


• Coordinate and manage the schedules and appointments of hospital executives and department heads.


• Schedule and organize meetings, conferences, and video calls, ensuring logistics are seamless.


• Assist in the preparation of meeting materials and distribute them in advance.


• Draft, edit, and proofread emails, memos, reports, and other documents for hospital leadership.


• Maintain and update hospital policies, procedures, and administrative documents.


• Maintain and update electronic health records (EHR) and hospital databases with precision.


• Collaborate with the hospital administration on various projects, conducting research, data analysis, and presenting findings.


• Assist in managing departmental budgets, including tracking expenses and preparing financial reports.


• Oversee office supply inventory, ensuring adequate stock and managing ordering and restocking.


• Assist in the onboarding of new administrative staff, providing guidance and training.

What you will need:

• Associates Degree Required


• Bachelors Degree Preferred


• 3 Years Administrative experience, preferably in a healthcare or hospital setting is required.


• Experience with Microsoft Office (Excel, Word, etc.) Required


• Experience with EPIC is required


• Experience with Symplr Workforce (timekeeping system) required

Benefits:

• Career Pathways to Promote Professional Growth and Development


• Various Medical, Dental, and Vision options


• Tuition Reimbursement


• Free Parking at designated locations


• Wellness Program Savings Plan


• Health Savings Account Options


• Retirement Options with Company Match


• Paid Time Off


• Community Involvement Opportunities