Administrative Assistant III - Women's Health

1100 Endeavor Health Clinical Operations; Evanston (IL); On-site; USD 33,000 - 47,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Tuition Reimbursement

Paid Time Off

Retirement Plan

Free Parking

Job summary

1100 Endeavor Health Clinical Operations in Evanston, IL is seeking an Administrative Assistant III to provide advanced administrative support to the executive team and senior management in a hospital setting.

This full-time role requires professionalism, discretion, calendar and correspondence management, document drafting, and accurate maintenance of EHR records, with a Monday–Friday 8:00am–5:00pm schedule and travel to other sites as needed.

Qualifications

• Bachelor's degree preferred.
• 3 years administrative experience, preferably in healthcare or hospital setting.
• Strong professionalism and discretion.

Responsibilities

• Serve as the primary contact for hospital executives, managing schedules, correspondence, and communications.
• Coordinate and manage appointments, meetings, and conference calls, ensuring efficient use of time.
• Draft, edit, and proofread executive-level emails, memos, and reports.
• Maintain and update electronic health records (EHR) and hospital databases with accuracy and regulatory compliance.
• Generate reports, data analyses, and presentations for executive decision-making.
• Oversee office operations and supplies for smooth day-to-day functioning.
• Assist in onboarding and training of new administrative staff.

Skills

Calendar management

Executive support

Communication

Document drafting

Education

Bachelor's degree

Tools

EHR systems

Microsoft Office

Job description

Hourly Pay Range: $23.70 - $35.55 - The hourly pay rate offered is determined by a candidate's expertise and years of experience, among other factors.

Position Highlights

• Position: Admin Assistant III
• Location: Evanston, IL
• Full Time/Part Time: Full Time
• Hours: Monday-Friday, 8:00am - 5:00pm.
• Required Travel: Travel to other sites based off department need

A Brief Overview

The Administrative Assistant III will provide advanced administrative support to the executive team and senior management of the hospital. This role requires a high level of professionalism, discretion, and the ability to handle complex tasks in a dynamic healthcare environment.

What you will do

• Serve as the primary point of contact for the hospital executives, managing their schedules, correspondence, and communications.
• Coordinate and manage appointments, meetings, and conference calls, ensuring the efficient use of their time.
• Draft, edit, and proofread executive-level emails, memos, reports, and other documents.
• Ensure all communication is professional and reflects the executive team's voice and objectives.
• Maintain and update electronic health records (EHR) and hospital databases with the utmost accuracy and adherence to healthcare regulations.
• Generate and compile reports, data analyses, and presentations for executive decision-making.
• Collaborate with executives on special projects and strategic initiatives, conducting research, data analysis, and presenting findings.
• Process invoices, monitor spending, and reconcile financial statements for the executive team.
• Oversee office operations and supplies, ensuring smooth day-to-day functioning.
• Provide guidance and support to lower-level administrative staff, fostering professional growth.
• Assist in the onboarding of new administrative team members and contribute to their training.
• Handle sensitive and confidential information with the utmost discretion and professionalism.

What you will need

• Bachelors Degree Preferred
• 3 Years Administrative experience, preferably in a healthcare or hospital setting is required.

Benefits

• Career Pathways to Promote Professional Growth and Development
• Various Medical, Dental, and Vision options
• Tuition Reimbursement
• Free Parking at designated locations
• Wellness Program
• Savings Plan
• Health Savings Account Options
• Retirement Options with Company Match
• Paid Time Off
• Community Involvement Opportunities

Welcome to Endeavor Health Careers

At Endeavor Health, we believe every role plays an important part in advancing our mission to help everyone in our communities be their best. Whether you’re just beginning your career journey or are a seasoned professional, you’ll find opportunities here to learn, grow, and thrive. Your Career is our Endeavor.