Administrative Assistant III - Women's Health

NorthShore University HealthSystem; Evanston (IL); On-site; USD 49,000 - 74,000; Full time

Benefits offered by this job

Free Parking at designated locations

Tuition Reimbursement

Wellness Program Savings Plan

Retirement Options with Company Match

Paid Time Off

Job summary

NorthShore University HealthSystem is seeking an Administrative Assistant III in Evanston, IL. The role provides advanced administrative support to the executive team and senior management in a dynamic healthcare environment.

Responsibilities include managing executives' schedules, drafting communications, and supporting special projects, with a focus on discretion and accuracy. Bachelor’s degree preferred and 3 years of administrative experience required.

Qualifications

• Three years of administrative experience required.
• Healthcare/hospital setting experience preferred.
• Bachelor's degree preferred.

Responsibilities

• Serve as primary point of contact for hospital executives, managing schedules and communications.
• Coordinate appointments, meetings, and conference calls.
• Draft and proofread executive emails, memos, and reports.
• Maintain electronic health records and hospital databases accurately.
• Generate reports, data analyses, and presentations for executive decisions.
• Assist in onboarding and training of new administrative staff.
• Handle confidential information with discretion.

Job description

Hourly Pay Range:

$23.70 - $35.55 - The hourly pay rate offered is determined by a candidate's expertise and years of experience, among other factors.

Position Highlights:

• Position: Admin Assistant III
• Location: Evanston, IL
• Full Time/Part Time: Full Time
• Hours: Monday-Friday, 8:00am - 5:00pm.
• Required Travel: Travel to other sites based off department need

A Brief Overview:

The Administrative Assistant III will provide advanced administrative support to the executive team and senior management of the hospital. This role requires a high level of professionalism, discretion, and the ability to handle complex tasks in a dynamic healthcare environment.

What you will do:

• Serve as the primary point of contact for the hospital executives, managing their schedules, correspondence, and communications.
• Coordinate and manage appointments, meetings, and conference calls, ensuring the efficient use of their time.
• Draft, edit, and proofread executive-level emails, memos, reports, and other documents.
• Ensure all communication is professional and reflects the executive team's voice and objectives.
• Maintain and update electronic health records (EHR) and hospital databases with the utmost accuracy and adherence to healthcare regulations.
• Generate and compile reports, data analyses, and presentations for executive decision-making.
• Collaborate with executives on special projects and strategic initiatives, conducting research, data analysis, and presenting findings.
• Process invoices, monitor spending, and reconcile financial statements for the executive team.
• Oversee office operations and supplies, ensuring smooth day-to-day functioning.
• Provide guidance and support to lower-level administrative staff, fostering professional growth.
• Assist in the onboarding of new administrative team members and contribute to their training.
• Handle sensitive and confidential information with the utmost discretion and professionalism.

What you will need:

• Bachelors Degree Preferred
• 3 Years Administrative experience, preferably in a healthcare or hospital setting is required.

Benefits:

• Career Pathways to Promote Professional Growth and Development
• Various Medical, Dental, and Vision options
• Tuition Reimbursement
• Free Parking at designated locations
• Wellness Program Savings Plan
• Health Savings Account Options
• Retirement Options with Company Match
• Paid Time Off
• Community Involvement Opportunities