HOA Portfolio Assistant

Ams Nw; Salem (OR); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Medical plan

Dental plan

Vision plan

Training and career development

Vacation days

Sick leave

Paid holidays

Life insurance

401(k) with company match

Educational reimbursement

Job summary

AMS, the fastest growing HOA management company in the Pacific Northwest, is seeking an Association Administrator to join our team in Oregon. You will handle high-volume communications and coordinate meetings to support multiple associations.

The role includes creating detailed reports, managing bids and work orders, and assisting managers with contractors. Training and career development are available, with paid time off and a strong benefits package.

Responsibilities

• High volume of phone and email communication with vendors, homeowners, and Boards daily.
• Proofread, edit, and process various types of correspondence and mailings for multiple Associations.
• Obtain bids, create and send work orders, and assist managers in overseeing projects and activities of contract service providers such as landscapers, exterminators, trash collectors, major repair contractors, utility service repairers, and swimming pool staff.
• Submit reservation requests for Board and homeowner meetings and arrange meeting locations as needed.
• Attend Board meetings at least once per quarter, and as requested by the Board or Manager (most meetings are held remotely via Zoom or GoTo Meeting).
• Create and maintain detailed reports, inventories, spreadsheets, and reference lists.
• Document all correspondence in the homeowner database and track time daily.

Job description

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Why Join AMS?

Personal and Professional Growth – As the fastest growing HOA management company in the Pacific Northwest, AMS offers limitless growth potential to all employees. You'll grow as we grow. The Administrator role is a natural advancement to the Association Business Manager position.

A Fresh Start – If you are looking to try something new, we have the tools and resources needed to help you learn the ins and outs of HOA management.

Office Culture – We strive to maintain a fantastic, supportive work environment.

Paid Volunteer Time – After your first 90 days of employment, you will receive paid volunteer hours each year to participate in TMG Cares events that give back to the community.

As an Association Administrator, your average day will include:

• High volume of phone and email communication with vendors, homeowners, and Boards daily.
• Proofread, edit, and process various types of correspondence and mailings for multiple Associations.
• Obtain bids, create and send work orders, and assist managers in overseeing projects and activities of contract service providers such as landscapers, exterminators, trash collectors, major repair contractors, utility service repairers, and swimming pool staff.
• Submit reservation requests for Board and homeowner meetings and arrange meeting locations as needed.
• Attend Board meetings at least once per quarter, and as requested by the Board or Manager (most meetings are held remotely via Zoom or GoTo Meeting).
• Create and maintain detailed reports, inventories, spreadsheets, and reference lists.
• Document all correspondence in the homeowner database and track time daily.

We Offer:

• Benefits package with two medical plan options. AMS contributes 70% of the monthly premium.
• Vision and dental plans. AMS contributes 75% of the monthly premium.
• Exceptional training and career development to help you grow within the company.
• Vacation accrual of 10 days per year.
• Sick time accrued at 1 hour for every 30 hours worked.
• 10 paid holidays.
• $25,000 company-paid term life insurance policy.
• Voluntary benefits including AFLAC, flexible spending, short-term disability, term life, and AD&D insurance.
• 401(k) retirement plan with discretionary annual company match, available after six months of employment during January and July open enrollment periods.
• Educational reimbursement of up to $500 per year for certifications and accreditations.