Administrative Assistant - Portland

TMG Property Management Services NW; Portland (OR); On-site; USD 28,929 - 34,440; Full time

Benefits offered by this job

$21–$25 per hour

Comprehensive medical, dental, and vision benefits

10 days of vacation per year

401(k) with discretionary match

Paid certifications and training

Job summary

A property management company in Portland, Oregon, seeks an Association Administrator to manage operations for homeowner associations. This full-time role includes administrative support, project coordination, document management, and meeting logistics. The ideal candidate is dependable and detail-oriented, with strong communication skills. Competitive pay of $21–$25 per hour, alongside comprehensive benefits, including medical, dental, retirement plans, and opportunities for career development.

Qualifications

• Dependable, detail-oriented professional.
• Ability to manage multiple homeowner associations.
• Strong communication skills required.

Responsibilities

• Manage day-to-day operations for multiple homeowner associations.
• Assist with scheduling, work orders, vendor bids.
• Prepare, proofread and distribute correspondence.

Skills

Administrative Support

Project Coordination

Document Management

Meeting Coordination

Data Tracking

Job description

Job Title: Association Administrator
Job Type: Full-time
Pay: $21–$25 per hour
Schedule: Monday–Friday, 8:00 am – 5:00 pm

Key Responsibilities

• Administrative Support: Manage day‑to‑day operations for multiple homeowner associations, ensuring timely, accurate communication with boards, owners, and vendors.
• Project Coordination: Assist with scheduling, work orders, vendor bids, and follow‑ups for maintenance and improvement projects.
• Document Management: Prepare, proofread, and distribute correspondence and reports; maintain digital records and ensure information accuracy.
• Meeting Coordination: Arrange logistics for board and owner meetings, prepare materials, and manage follow‑up tasks.
• Data Tracking: Maintain records, reports, and reference lists to ensure association operations run efficiently.

What AMS Offers

• Competitive Pay: $21–$25 per hour, depending on experience, with opportunities for growth and merit‑based increases.
• Comprehensive Benefits: Two medical plan options (AMS covers 70% of premiums) plus 75% employer‑paid dental and vision.
• Time Off: 10 days of vacation per year, 10 paid holidays, and sick leave accrued at 1 hour per 30 hours worked.
• Career Development: Paid certifications, ongoing training, and professional growth opportunities.
• Life & Retirement: $25,000 company‑paid life insurance and a 401(k) with discretionary annual match after 6 months.
• Additional Benefits: Access to AFLAC, flexible spending, short‑term disability, and other voluntary programs.

Join Our Team

If you’re a dependable, detail‑oriented professional who enjoys a fast‑paced, team‑oriented environment, we’d love to hear from you. Apply today and grow your career with AMS NW!