Administrative Assistant - Vancouver

ams; Vancouver (WA); On-site; USD 28,000 - 33,000; Full time

Benefits offered by this job

Medical benefits

Vacation days

Paid holidays

Sick leave

401(k)

Education reimbursement

Life insurance

AFLAC

Disability insurance

FSAs

Career development

Job summary

AMS | Association Management Services NW in Vancouver, WA, is seeking an Administrative Assistant to join our Vancouver team and support the day-to-day operations of our community associations.

This role emphasizes organization, attention to detail, and excellent communication, with growth opportunities within HOA management and a full-time, in-office schedule.

Qualifications

• At least 1 year of administrative or project coordination experience.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple priorities and meet deadlines.
• Strong written and verbal communication skills.
• HOA or property management experience is a plus, but not required.

Responsibilities

• Keep projects organized and coordinate with vendors, homeowners, and board members.
• Prepare and distribute newsletters, reports, and emails.
• Proofread, edit, and process association documents.
• Maintain digital files, databases, and records.
• Assist with vendor bids and create work orders.
• Coordinate meeting logistics for board meetings.
• Track maintenance, compliance, and community items.
• Maintain community websites and keep information up to date.
• Respond to inquiries from homeowners, vendors, and boards.
• Support various administrative and project coordination tasks.

Skills

Attention to detail

Organizational skills

Written and verbal communication

MS Word/Excel/Outlook proficiency

Multi-priority management

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Location: Vancouver, WA
Job Type: Full-time In-Office, Monday-Friday, 8:00 AM-5:00 PM
Pay: $20-$24 per hour

About AMS

AMS | Association Management Services NW is one of the fastest-growing HOA management companies in the Pacific Northwest. We're looking for an Administrative Assistant to join our Vancouver team and support the day-to-day operations of our community associations.

This is a great opportunity for someone who is organized, detail-oriented, comfortable working with people, and interested in building a long-term career. HOA experience is a plus, but it is not required.

What You'll Do

• Keep projects organized and communication flowing between vendors, homeowners, and board members
• Prepare and distribute correspondence, newsletters, reports, and email communications
• Proofread, edit, and process association documents
• Maintain accurate digital files, databases, and records
• Assist with collecting vendor bids and creating work orders
• Coordinate meeting logistics and attend virtual or in-person board meetings as needed
• Track and follow up on maintenance, compliance, and other community items
• Maintain community websites and keep information up to date
• Respond to homeowner, vendor, and board inquiries professionally and in a timely manner
• Assist with a variety of administrative and project coordination tasks

What We’re Looking For

• At least 1 year of administrative or project coordination experience
• Strong attention to detail and excellent organizational skills
• Ability to manage multiple priorities and meet deadlines
• Strong written and verbal communication skills
• Comfortable working in a fast-paced, people-facing environment
• Proficiency with Microsoft Word, Excel, and Outlook
• Comfortable learning new software and technology
• HOA or property management experience is a plus, but not required

Why Join AMS?

Growth Opportunities
We're committed to developing our employees and promoting from within. This position can provide opportunities to grow into roles such as Association Business Manager.

Training and Support
You'll receive training and support from day one, whether you're new to HOA management or bringing years of administrative experience.

People-First Culture
We value collaboration, positivity, communication, and shared success. Your ideas and contributions matter.

Paid Volunteer Time
After 90 days, employees receive paid volunteer time through our TMG Cares program.

Benefits

• $20-$24 per hour, depending on experience
• Medical, dental, and vision insurance with 70-75% employer contribution
• 10 vacation days per year
• 10 paid holidays
• Paid sick leave
• 401(k) with company match after 6 months
• Career development and training opportunities
• $500 per year in education reimbursement
• Life insurance
• AFLAC
• Short-term disability
• Flexible spending accounts
• Additional benefits available