Administrative Assistant - Portland

Ams Nw; Portland (OR); On-site; USD 28,929 - 34,440; Full time

Benefits offered by this job

Competitive pay

Comprehensive benefits

Paid volunteer time

Career development opportunities

Job summary

A local property management company in Portland, Oregon is looking for an Association Administrator to provide administrative support for homeowner associations. The role involves project coordination, document management, and meeting logistics. Ideal candidates are detail-oriented, reliable, and skilled in communication. This full-time position offers competitive pay ranging from $21 to $25 per hour, comprehensive benefits, and opportunities for career development. Join the team to make a community impact and grow professionally.

Qualifications

• Dependable and detail-oriented professional with experience in administration.
• Ability to manage multiple projects and coordinate tasks effectively.
• Strong communication skills for interaction with boards, owners, and vendors.

Responsibilities

• Manage day-to-day administrative operations for homeowner associations.
• Assist with project coordination, scheduling, and vendor management.
• Prepare and distribute correspondence and maintain digital records.
• Arrange logistics for meetings and manage follow-up tasks.
• Maintain records and reports to ensure efficient operations.

Skills

Attention to detail

Communication

Time management

Job description

Job Title: Association Administrator
Job Type: Full-time
Pay: $21–$25 per hour
Schedule: Monday through Friday, 8:00 AM to 5:00 PM, fully in office

Why Work with AMS | Association Management Services NW

Opportunities for Growth
AMS is one of the fastest-growing HOA management companies in the Pacific Northwest. We promote from within and support career advancement, including pathways toward Association Business Manager roles and other leadership positions.

Training and Tools for Success
Whether you’re new to the HOA industry or experienced in property management, AMS provides the resources and training you need to succeed.

Positive, Collaborative Culture
Join a team that values teamwork, communication, and professional development. You’ll be surrounded by people who are passionate about serving their communities.

Community Impact
After 90 days, employees earn paid volunteer time through TMG Cares, our company-wide community service program.

Key Responsibilities

Administrative Support: Manage day-to-day administrative operations for multiple homeowner associations, ensuring timely, accurate communication with boards, owners, and vendors.

Project Coordination: Assist with scheduling, work orders, vendor bids, and follow-ups for maintenance and improvement projects.

Document Management: Prepare, proofread, and distribute correspondence and reports; maintain digital records and ensure information accuracy.

Meeting Coordination: Arrange logistics for board and owner meetings, prepare materials, and manage follow-up tasks.

Data Tracking: Maintain records, reports, and reference lists to ensure association operations run efficiently.

What AMS Offers

Competitive Pay: $21–$25 per hour, depending on experience, with opportunities for growth and merit-based increases.

Comprehensive Benefits: Two medical plan options (AMS covers 70% of premiums) plus 75% employer-paid dental and vision.

Time Off: 10 days of vacation per year, 10 paid holidays, and sick leave accrued at 1 hour per 30 hours worked.

Career Development: Paid certifications, ongoing training, and professional growth opportunities.

Life & Retirement: $25,000 company-paid life insurance and a 401(k) with discretionary annual match after 6 months.

Additional Benefits: Access to AFLAC, flexible spending, short-term disability, and other voluntary programs.

Join Our Team

If you’re a dependable, detail-oriented professional who enjoys a fast-paced, team-oriented environment, we’d love to hear from you. Apply today and grow your career with AMS NW!