Administrative Assistant – Vancouver

AMS; Vancouver (WA); On-site; USD 28,000 - 33,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401k with company match

Paid holidays

Vacation days

Volunteer time

Education reimbursement

Job summary

AMS Association Management Services NW is seeking an Administrative Assistant to join our Vancouver, WA team and support the day-to-day operations of our community associations. This is a great opportunity for someone who is organized, detail-oriented, and comfortable working with people in a fast-paced office.

Requirements include at least 1 year of administrative or project coordination experience, proficiency with Word, Excel and Outlook, and strong communication skills.

Qualifications

• 1+ year of administrative or project coordination experience.
• Strong attention to detail and organizational skills.
• Ability to manage multiple priorities and meet deadlines.
• Strong written and verbal communication skills.
• Comfortable in a fast-paced people-facing environment.
• Proficiency with MS Word, Excel, and Outlook.
• HOA or property management experience is a plus but not required.

Responsibilities

• Keep projects organized and communications flowing between vendors, homeowners, and board members.
• Prepare and distribute correspondence, newsletters, reports, and emails.
• Proofread, edit, and process association documents.
• Maintain accurate digital files, databases, and records.
• Assist with collecting vendor bids and creating work orders.
• Coordinate meeting logistics and attend board meetings as needed.
• Track maintenance compliance and other community items.
• Maintain community websites and keep information up to date.
• Respond to inquiries professionally and promptly.
• Assist with various administrative and project coordination tasks.

Skills

Administrative experience

Project coordination

Attention to detail

Time management

Communication

MS Word

Excel

Outlook

Tools

MS Word

Excel

Outlook

Job description

Location Vancouver WA Job Type Full time In Office Monday Friday 800 AM 500 PM Pay 20 24 per hour About AMSAMS Association Management Services NW is one of the fastest growing HOA management companies in the Pacific Northwest Were looking for an Administrative Assistant to join our Vancouver team and support the day to day operations of our community associations This is a great opportunity for someone who is organized detail oriented comfortable working with people and interested in building a long term career HOA experience is a plus but it is not required

What Youll Do

• Keep projects organized and communication flowing between vendors homeowners and board members
• Prepare and distribute correspondence newsletters reports and email communications
• Proofread edit and process association documents
• Maintain accurate digital files databases and records
• Assist with collecting vendor bids and creating work orders
• Coordinate meeting logistics and attend virtual or in person board meetings as needed
• Track and follow up on maintenance compliance and other community items
• Maintain community websites and keep information up to date
• Respond to homeowner vendor and board inquiries professionally and in a timely manner
• Assist with a variety of administrative and project coordination tasks

What We’re Looking For

• At least 1 year of administrative or project coordination experience
• Strong attention to detail and excellent organizational skills
• Ability to manage multiple priorities and meet deadlines
• Strong written and verbal communication skills
• Comfortable working in a fast paced people facing environment
• Proficiency with Microsoft Word Excel and Outlook
• Comfortable learning new software and technology
• HOA or property management experience is a plus but not required

Why Join

Growth Opportunities Were committed to developing our employees and promoting from within This position can provide opportunities to grow into roles such as Association Business Manager Training and Support You’ll receive training and support from day one whether you’re new to HOA management or bringing years of administrative experience People First Culture We value collaboration positivity communication and shared success Your ideas and contributions matter Paid Volunteer Time After 90 days employees receive paid volunteer time through our TMG Cares program

Benefits

• 20 24 per hour depending on experience
• Medical dental and vision insurance with 70 75 employer contribution
• 10 vacation days per year
• 10 paid holidays
• Paid sick leave
• 401k with company match after 6 months
• Career development and training opportunities
• 500 per year in education reimbursement
• Life insurance
• AFLAC
• Short term disability
• Flexible spending accounts
• Additional benefits available