Association Administrator & Portfolio Operations Specialist

Ams Nw; Salem (OR); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Medical plan

Dental plan

Vision plan

Training and career development

Vacation days

Sick leave

Paid holidays

Life insurance

401(k) with company match

Educational reimbursement

Job summary

AMS, the fastest growing HOA management company in the Pacific Northwest, is seeking an Association Administrator to join our team in Oregon. You will handle high-volume communications and coordinate meetings to support multiple associations.

The role includes creating detailed reports, managing bids and work orders, and assisting managers with contractors. Training and career development are available, with paid time off and a strong benefits package.

Responsibilities

• High volume of phone and email communication with vendors, homeowners, and Boards daily.
• Proofread, edit, and process various types of correspondence and mailings for multiple Associations.
• Obtain bids, create and send work orders, and assist managers in overseeing projects and activities of contract service providers such as landscapers, exterminators, trash collectors, major repair contractors, utility service repairers, and swimming pool staff.
• Submit reservation requests for Board and homeowner meetings and arrange meeting locations as needed.
• Attend Board meetings at least once per quarter, and as requested by the Board or Manager (most meetings are held remotely via Zoom or GoTo Meeting).
• Create and maintain detailed reports, inventories, spreadsheets, and reference lists.
• Document all correspondence in the homeowner database and track time daily.

Job description

AMS, the fastest growing HOA management company in the Pacific Northwest, is seeking an Association Administrator to join our team in Oregon. You will handle high-volume communications and coordinate meetings to support multiple associations.

The role includes creating detailed reports, managing bids and work orders, and assisting managers with contractors. Training and career development are available, with paid time off and a strong benefits package.