Administrative Assistant - Vancouver

Ams Nw

Vancouver, Northern (WA, KY)

On-site

USD 28,000 - 33,000

Full time

14 days+

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Benefits offered by this job

Medical, dental, and vision insurance

10 vacation days per year

10 paid holidays

401(k) with company match

Job summary

AMS | Association Management Services NW seeks an Administrative Assistant for the Vancouver team to support day-to-day HOA operations. The role emphasizes organization, detail orientation, and strong communication with homeowners, board members, and vendors. Training and internal growth opportunities are highlighted within a people-first culture.

Qualifications

At least 1 year of administrative or project coordination experience.
Strong attention to detail and organizational skills.
Ability to manage multiple priorities and meet deadlines.
Strong written and verbal communication skills.
Comfortable in a fast-paced, people-facing environment.

Responsibilities

Keep projects organized and maintain smooth communication between vendors, homeowners, and board members.
Prepare and distribute correspondence, newsletters, reports, and emails.
Proofread, edit, and process association documents.
Maintain accurate digital files, databases, and records.
Coordinate meeting logistics and attend board meetings as needed.

Skills

Attention to detail

Organization

Communication

Multitasking

Tools

Microsoft Word

Microsoft Excel

Outlook

Job description

About AMS

AMS | Association Management Services NW is one of the fastest-growing HOA management companies in the Pacific Northwest. We're looking for an Administrative Assistant to join our Vancouver team and support the day-to-day operations of our community associations.

This is a great opportunity for someone who is organized, detail-oriented, comfortable working with people, and interested in building a long-term career. HOA experience is a plus, but it is not required.

What You'll Do

Keep projects organized and communication flowing between vendors, homeowners, and board members
Prepare and distribute correspondence, newsletters, reports, and email communications
Proofread, edit, and process association documents
Maintain accurate digital files, databases, and records
Assist with collecting vendor bids and creating work orders
Coordinate meeting logistics and attend virtual or in-person board meetings as needed
Track and follow up on maintenance, compliance, and other community items
Maintain community websites and keep information up to date
Respond to homeowner, vendor, and board inquiries professionally and in a timely manner
Assist with a variety of administrative and project coordination tasks

What We're Looking For

At least 1 year of administrative or project coordination experience
Strong attention to detail and excellent organizational skills
Ability to manage multiple priorities and meet deadlines
Strong written and verbal communication skills
Comfortable working in a fast-paced, people-facing environment
Proficiency with Microsoft Word, Excel, and Outlook
Comfortable learning new software and technology
HOA or property management experience is a plus, but not required

Why Join AMS?

Growth Opportunities
We're committed to developing our employees and promoting from within. This position can provide opportunities to grow into roles such as Association Business Manager.

Training and Support
You'll receive training and support from day one, whether you're new to HOA management or bringing years of administrative experience.

People-First Culture
We value collaboration, positivity, communication, and shared success. Your ideas and contributions matter.

Paid Volunteer Time
After 90 days, employees receive paid volunteer time through our TMG Cares program.