HOA Operations & Clubhouse Events Manager

Seabreeze Management Company; Long Beach (CA); On-site; USD 70,000 - 90,000; Full time

Job summary

Seabreeze Management Company is seeking an Assistant General Manager to support day-to-day operations for a diverse HOA portfolio in California. The role collaborates with the General Manager and Board of Directors to ensure governance, compliance, and high-quality resident services.

Responsibilities include managing records, preparing Board packets, coordinating with vendors, and assisting with community events and operational duties.

Qualifications

• Minimum 2 years of relevant HOA or resort-style community experience.
• High school diploma or equivalent; two-year degree highly desirable.
• Knowledge of HOA governance, CC&Rs, and budget processes is a plus.

Responsibilities

• Provide confidential administrative and project support to the General Manager and Board of Directors.
• Draft correspondence, reports, meeting minutes, and agendas.
• Coordinate office workflow, manage timelines, and maintain inventory and supplies.
• Maintain homeowner and resident database in coordination with accounting.
• Prepare monthly Board packets and assist in organizing meetings and governance communications.
• Assist in drafting notices related to assessments, insurance, rule violations, and architectural requests.
• Respond to resident correspondence and track follow-ups.
• Coordinate with contractors and obtain bids for Board review; oversee on-site visits.

Skills

Customer service

Communication

Problem solving

Organizational skills

Leadership

HOA operations

Technology proficiency

Education

High School diploma or equivalent

AA degree

Bachelor’s degree preferred

Tools

Microsoft Office Suite

Property management software

Job description

Seabreeze Management Company is seeking an Assistant General Manager to support day-to-day operations for a diverse HOA portfolio in California. The role collaborates with the General Manager and Board of Directors to ensure governance, compliance, and high-quality resident services.

Responsibilities include managing records, preparing Board packets, coordinating with vendors, and assisting with community events and operational duties.