HOA Executive Assistant to General Manager

Desertbreeze Management; Moreno Valley (CA); On-site; USD 28,000 - 29,000; Full time

Job summary

Seabreeze Management Company is seeking an experienced Administrative Assistant to support the General Manager and manage day-to-day office operations in a professional, customer-focused environment.

Responsibilities include greeting visitors, handling calls and messages, coordinating meetings, maintaining records, updating databases and schedules, and assisting with clubhouse rentals and member registrations. Proficiency in MS Office is required.

Qualifications

• Minimum three (3) years general administrative experience; previous industry experience highly desired.
• Excellent communication skills, both oral and written.
• Customer service driven.
• Proficient in Microsoft Word, Excel, Outlook and PowerPoint.
• Strong organizational and time management skills.

Responsibilities

• Greets scheduled and walk-in visitors and directs to appropriate area or person in a professional manner.
• Screens the office telephone and directs calls; takes detailed messages.
• Schedules meetings and conference calls; prioritizes emergency requests for the General Manager.
• Maintains association records and correspondence; assists with administrative functions.
• Updates databases and websites with meeting dates, agendas, minutes, rosters, and events.
• Assists with clubhouse rentals, deposits, forms, and security coordination.
• Orders office supplies and registers new members with access cards.

Skills

Communication skills

Customer service

Organizational skills

Time management

Interpersonal skills

Multitasking

Education

High school diploma or equivalent

College degree preferred

Tools

MS Word

MS Excel

MS Outlook

PowerPoint

Publisher

Job description

Seabreeze Management Company is seeking an experienced Administrative Assistant to support the General Manager and manage day-to-day office operations in a professional, customer-focused environment.

Responsibilities include greeting visitors, handling calls and messages, coordinating meetings, maintaining records, updating databases and schedules, and assisting with clubhouse rentals and member registrations. Proficiency in MS Office is required.