HOA General Manager: Strategy, Budgets & Ops

Seabreeze Management Company, Inc.; Irvine (CA); On-site; USD 120,000 - 180,000; Full time

Job summary

Seabreeze Management Company, Inc. is seeking a General Manager based in California to oversee homeowner associations, manage budgeting and procurement, and supervise office staff and vendors.

The role reports to the Board of Directors and requires strong governance and contract management experience. The General Manager will implement best practices, ensure insurance compliance, and collaborate with counsel, finance committees, and management staff to drive performance and community

Responsibilities

• Oversee office staff, vendors, and suppliers to attain Association goals as established by the Board of Directors.
• Draft correspondence in response Board of Directors policies and other correspondence as it pertains to the Homeowner Association.
• Direct and organize all office operations.
• Direct the work efforts and schedules for all office staff.
• Ensure that insurance coverage for the Association is adequate, as stated in the governing documents, and review insurance coverage as necessary.
• Establish relationships and maintain contact with the Association’s general counsel, under the direction and guidelines established by the Board of Directors.
• Review and approve employee timesheets at the end of each pay period and ensure personnel files are maintained for all employees including, but not limited to, vacation and sick leave records.
• In conjunction with the Board of Directors, Finance Committee, and Management Company, assist with the creation of the Association’s annual operating and reserve budgets.
• Analyze and research probable operating and reserve increase or decreases for specific expense and income items in the Association’s annual budget.
• Provide the Board of Directors with written justifications of budgetary increases or decreases to the Association’s annual operating and reserve budgets.
• Provide the Board of Directors with data and subsequent budgetary trends and historical comparisons in the Association’s annual budget.
• Review and monitor all Association budget accounts throughout the year to identify and adjust for variances and seasonal changes.
• Ensure proper accounting and reconciliation for work and change orders.
• Prepare and maintain a vendor list for the Association, ensuring that there are three vetted and qualified vendors for each of the following areas: carpentry, concrete, electrical, structural and geotechnical engineering, project management, landscaping (annual maintenance contracts), tree maintenance, and plumbing.
• Under the direction of the Board of Directors and with the assistance of those appointed by the board, draft specifications for Requests for Proposal.
• Review and monitor any open Request for Proposal requirements requiring review and approval by the Board of Directors, as prepared by those appointed by the board.

Job description

Seabreeze Management Company, Inc. is seeking a General Manager based in California to oversee homeowner associations, manage budgeting and procurement, and supervise office staff and vendors.

The role reports to the Board of Directors and requires strong governance and contract management experience. The General Manager will implement best practices, ensure insurance compliance, and collaborate with counsel, finance committees, and management staff to drive performance and community