HOA Management Coordinator: Mentored Career Growth

Spectrum Association Management; San Antonio (TX); On-site; USD 47,000 - 58,000; Full time

Benefits offered by this job

Medical, Dental, Vision

401k program

PTO 5 weeks + 11 holidays

Free in-house medical clinic

Job summary

Spectrum Association Management in San Antonio, TX is seeking an Association Coordinator to serve as the face of our organization, interfacing with HOA boards, homeowners, and vendors. You will be responsible for owning tasks and projects with a focus on customer service, organization, and accountability.

The role includes managing portfolios, mentoring board meetings, vendor bidding, and cross‑department collaboration, with an in-house learning path and career growth opportunities.

Qualifications

• At least six (6) years of professional work or related experience in administrative duties.
• High-level organizational skills in a fast-paced environment.
• Experience and knowledge of Office software (Word, Excel, PowerPoint, etc.).
• Ability to catch on to other business computer systems.
• Strong customer-friendly and informative communication skills.
• Some experience and knowledge of financial statements and budgets.
• Great conflict management skills in sometimes stressful situations.
• Experience with gathering bids for small to large projects and management of those projects for the community.

Responsibilities

• Passionately live our Same Day Response Policy.
• Engage with board members in your communities.
• Manage daily, weekly, and monthly tasks for a portfolio of small associations.
• Mentor for association board meetings and annual meetings.
• Assisting with vendor relations, including the bidding and project management.
• Consult with other departments in support of your communities.
• Risk Management, Insurance, and Litigation Support.
• Prepare budgets and manage the finances of the associations.
• Plus, additional tasks, as necessary.

Skills

Administrative duties

Customer service

Organizational skills

Vendor management

Communication skills

Budget familiarity

Problem solving

Tools

MS Office

Job description

Spectrum Association Management in San Antonio, TX is seeking an Association Coordinator to serve as the face of our organization, interfacing with HOA boards, homeowners, and vendors. You will be responsible for owning tasks and projects with a focus on customer service, organization, and accountability.

The role includes managing portfolios, mentoring board meetings, vendor bidding, and cross‑department collaboration, with an in-house learning path and career growth opportunities.