HOA Coordinator: Hybrid Work, Mentored Career Path

Spectrum Association Management; Dallas (TX); On-site; USD 46,800 - 57,200; Full time

Benefits offered by this job

Medical, Dental, Vision

401k program

5 weeks PTO + 11 holidays

In-house medical clinic

Job summary

Spectrum Association Management is seeking an Association Coordinator to serve as the face of our organization across HOA boards, homeowners, and vendors. This role requires a customer-service focus, ownership of tasks, and the ability to manage multiple communities with diligence.

Qualified candidates will have strong organizational skills, proficiency with Office software, and comfort coordinating board meetings.

Qualifications

• At least six (6) years of professional work or related experience in administrative duties.
• High-level organizational skills in a fast-paced environment.
• Experience and knowledge of Office software (Word, Excel, PowerPoint, etc.).
• Ability to catch on to other business computer systems.
• Strong customer-friendly and informative communication skills.
• Some experience and knowledge of financial statements and budgets.
• Comfortable with facilitating board meetings when requested by the boards.
• Great conflict management skills in sometimes stressful situations.
• Experience with gathering bids for small to large projects and management of those projects for the community.

Responsibilities

• Passionately live our Same Day Response Policy.
• Engage with board members and homeowners in your communities.
• Manage daily, weekly, and monthly tasks for a portfolio of small associations.
• Plan for and facilitate association board meetings and annual meetings.
• Vendor relations, including the bidding and project management process.
• Consult with other departments in support of your communities.
• Risk Management, Insurance, and Litigation Support.
• Prepare budgets and manage the finances of the associations.
• Must be available for occasional after hour emergencies.
• Plus, additional tasks, as necessary.

Skills

Customer service

Organization

Communication

Problem solving

Teamwork

Coachability

Tools

Microsoft Office

Job description

Spectrum Association Management is seeking an Association Coordinator to serve as the face of our organization across HOA boards, homeowners, and vendors. This role requires a customer-service focus, ownership of tasks, and the ability to manage multiple communities with diligence.

Qualified candidates will have strong organizational skills, proficiency with Office software, and comfort coordinating board meetings.