HOA Association Coordinator — Learn, Lead, and Manage Communities

Spectrum Association Management; San Antonio (TX); Hybrid; USD 46,800 - 57,200; Full time

Benefits offered by this job

Hybrid work model

5 weeks PTO + 11 holidays

401k program

Medical, Dental, Vision, Life/AD&D

In-house medical clinic

Job summary

Jellybird / Spectrum Association Management in San Antonio, TX seeks an Association Coordinator to support HOA communities. You will liaise with boards, homeowners and vendors, manage tasks for multiple small associations, and facilitate board meetings.

The role emphasizes customer service, ownership, organization, and the ability to handle budgets and bids. Training includes mentorship, in-house learning, and learning state laws as the company expands.

Qualifications

• Six+ years of professional work or related experience in administrative duties.
• High-level organizational skills in a fast-paced environment.
• Experience and knowledge of Office software (Word, Excel, PowerPoint, etc.).
• Ability to learn other business computer systems.
• Strong customer-friendly and informative communication skills.
• Some experience with financial statements and budgets.
• Comfortable facilitating board meetings when requested by boards.
• Excellent conflict management in stressful situations.
• Experience gathering bids for projects and managing them for communities.

Responsibilities

• Be the face of Jellybird/Spectrum Association Management, liaising between boards, homeowners and vendors.
• Manage daily, weekly, and monthly tasks for a portfolio of small associations.
• Plan and facilitate board and annual meetings.
• Oversee vendor relations, bidding and project management processes.
• Coordinate with other departments to support communities.
• Assist with risk management, insurance and litigation support.
• Prepare budgets and manage association finances.
• Be available for occasional after-hours emergencies.
• Other tasks as needed.

Skills

Administrative duties

Organization

Office software

Communication skills

Budgets & financials

Board meeting facilitation

Conflict management

Bid management & projects

Tools

Microsoft Office

Job description

Jellybird / Spectrum Association Management in San Antonio, TX seeks an Association Coordinator to support HOA communities. You will liaise with boards, homeowners and vendors, manage tasks for multiple small associations, and facilitate board meetings.

The role emphasizes customer service, ownership, organization, and the ability to handle budgets and bids. Training includes mentorship, in-house learning, and learning state laws as the company expands.