HOA Administrative & Board Liaison Lead

Desertbreeze Management; Pleasanton (CA); On-site; USD 34,000 - 39,000; Full time

Job summary

Seabreeze Management Company in California is seeking a proactive Administrative Assistant to support the property management team. The role requires strong organizational skills, excellent communication, and a customer‑centric approach to handle multiple tasks with minimal supervision.

You will greet visitors, answer phones, route messages, maintain association records, coordinate meetings, prepare minutes, and assist with newsletters, notices, and calendar events.

Qualifications

• High School Diploma or equivalent; two- or four-year college degree preferred.
• Minimum three years of general administrative experience; industry experience is a plus.
• Excellent communication, customer service, and organizational skills.

Responsibilities

• Greets visitors and directs them to the appropriate area with professionalism.
• Answers and screens phones, takes messages, and schedules meetings.
• Tracks and routes mail, and supports homeowner requests through the office.
• Maintains association records and correspondence; updates documents.
• Coordinates meetings, prepares agendas, books facilities, and records minutes.
• Maintains databases and updates the website with meetings and events.
• Coordinates with contractors and homeowners on repairs and board tasks.
• Attends board meetings and assists with notices, proxies, and agendas.
• Prepares meeting packets and distribution to Board Members 7 days prior.
• Assists with newsletter publishing and mailings.
• Supports clubhouse rental logistics and calendar management.

Skills

Excellent communication skills

Customer service oriented

Strong organizational skills

Time management

Multi-tasking

Education

High School Diploma or equivalent; 2-4 year college degree preferable

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

PowerPoint

Job description

Seabreeze Management Company in California is seeking a proactive Administrative Assistant to support the property management team. The role requires strong organizational skills, excellent communication, and a customer‑centric approach to handle multiple tasks with minimal supervision.

You will greet visitors, answer phones, route messages, maintain association records, coordinate meetings, prepare minutes, and assist with newsletters, notices, and calendar events.