Resident Relations & Community Admin Specialist

Seabreeze Management Company, Inc.; Los Angeles (CA); On-site; USD 42,000 - 62,000; Full time

Job summary

Seabreeze Management Company, Inc. is seeking an Administrative Assistant to support the General Manager and Community Manager with day-to-day office operations in California.

The role involves greeting visitors, handling calls, scheduling, maintaining records, and assisting with homeowner requests while ensuring policies are followed. The ideal candidate will have strong communication, organizational, and multitasking abilities, plus proficiency in Microsoft Word, Excel, Outlook and PowerPoint.

Qualifications

• Strong interpersonal skills; able to work with all levels of management, residents, vendors, etc.
• Proven ability to manage multiple tasks with competing priorities and deadlines
• Ability to read, understand, and implement established policies and procedures utilizing strong critical thinking and analysis skills
• Advanced working knowledge of Microsoft Office applications (Word, Excel, PowerPoint, Publisher)

Responsibilities

• Greets visitors and directs them to the appropriate area or person.
• Screens calls and redirects accordingly.
• Takes detailed messages and arranges meetings or conference calls.
• Maintains association records and correspondence per Board rules.
• Supports handling homeowner/tenant requests via multiple channels.
• Organizes and maintains filing systems and documents.
• Prepares violation letters and communicates findings for resolution.
• Updates databases and the website with meeting info and events.
• Assists with clubhouse rentals and scheduling of amenities.

Skills

Interpersonal skills

Multitasking

Written communication

Customer service

Office etiquette

Education

High School Diploma or equivalent

Two or four year college degree preferable

Tools

Microsoft Word

Microsoft Excel

Outlook

PowerPoint

Job description

Seabreeze Management Company, Inc. is seeking an Administrative Assistant to support the General Manager and Community Manager with day-to-day office operations in California.

The role involves greeting visitors, handling calls, scheduling, maintaining records, and assisting with homeowner requests while ensuring policies are followed. The ideal candidate will have strong communication, organizational, and multitasking abilities, plus proficiency in Microsoft Word, Excel, Outlook and PowerPoint.