HOA Administrative Coordinator | Resident Services

Seabreeze Management Company, Inc.; Moreno Valley (CA); On-site; USD 42,000 - 56,000; Full time

Job summary

Seabreeze Management Company, Inc. is seeking an organized Administrative Assistant to support the General Manager and manage day-to-day office operations.

You will greet visitors, answer calls, schedule meetings, maintain records, and assist homeowners/tenants with requests. Proficiency in MS Office and strong communication skills are essential for success in a fast-paced environment.

Qualifications

• Requires high school diploma or equivalent; college degree preferred.
• Minimum three years general administrative experience; experience in the industry is a plus.
• Excellent communication skills, both oral and written.
• Customer service oriented and professional.
• Proficient in MS Word, Excel, Outlook and PowerPoint.
• Strong organizational and time-management skills; ability to multi-task.

Responsibilities

• Greets visitors and directs them professionally.
• Screens and directs telephone calls; takes messages and coordinates meetings.
• Maintains association records and correspondence under the General Manager guidance.
• Handles homeowner/tenant requests in person, by phone, email, or online.
• Maintains databases and publishes newsletters, calendars, and event schedules.
• Orders office supplies and assists with daily office operations.

Skills

Communication

Customer service

Multitasking

Organization

Time management

Interpersonal skills

Education

High School Diploma or equivalent

College degree preferred

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

PowerPoint

Job description

Seabreeze Management Company, Inc. is seeking an organized Administrative Assistant to support the General Manager and manage day-to-day office operations.

You will greet visitors, answer calls, schedule meetings, maintain records, and assist homeowners/tenants with requests. Proficiency in MS Office and strong communication skills are essential for success in a fast-paced environment.